Category Archives: Moving Tips

Moving Summer Tips

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Moving Summer Tips - Pony Express

Moving Summer Tips

Ask any expert and they will tell you that summer is the most popular time of year to move. Moving is strenuous at the best of times, but doing so during the summer, especially if you are moving to or from a hot climate adds it’s own set of challenges. When moving in summer you’ll need to give a little bit of extra thought to logistics and how to keep cool. Here are some tips to make your move in the summer a breeze.

Plan Ahead

Summer is the prime time for moving. It’s the busiest time of the year for movers, so you’ll need to plan well in advance. The best moving companies fill up their schedule quickly and don’t have to provide competitive pricing because the demand is high. If you can, start looking for moving companies at least six to eight weeks before the date on which you wish to move. To avoid rushing around in the blazing heat, pack up your belongings several days before your move and be as organized as possible.

Do thorough research

Don’t make the mistake of researching only one or two movers and trusting them to give you the best price. They are there to make money and you might get ripped off. Talk to several different companies, get quotes from all of them, compare their rates and make a short list of the ones offering the lowest prices. Or visit Pony Express Moving to compare the available movers in your area and get a guaranteed price instead of an estimate.

Beat the Heat

When possible, it’s a good idea to book your moving company to arrive early in the morning while it is still relatively cool. Remember to stay hydrated, especially if you’re doing strenuous activity, and wear light clothing, so you don’t overheat. Heat stroke is a real danger when moving in the summer.

Move on the least busy days

The beginning and end of the month and weekends are always packed because that’s when most people move. Memorial Day weekend and the last weekend of July are especially busy. Moving companies are not willing to lower their rates on these days. But business is usually slow on weekdays since most people have to work. If you move on these days, you will usually get a better price.
If you have to move on a particular day like Friday or Saturday or the first or last day of the month, chances are, if you book last minute it won’t be easy process to find a moving company. This means that latecomers are forced to pay steeply hiked-up prices.

Take Care of Your Belongings

Certain items won’t fare very well in a hot moving truck and should be taken with you in the car, or packed extremely carefully. These items include candles which can melt in the heat and get wax all over your other items and music items, such as instruments, CDs, cassettes, and vinyl records, which could warp or get damaged under high temperatures.

Don’t let the challenges of moving summer scare you; as long as you keep on top of things and plan ahead, it won’t be a nightmare.

Moving Summer Tip: Save money with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Request a free quote online.

Moving Plants to Your New Home

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Plants are part of what makes a house feel like a home. If you’ve spent months or years taking care of your plants, it can be hard to think about leaving them behind or giving them away when you move. Thankfully, plants can be moved – it just takes some planning.

Tips on Moving Plants

How you go about moving your plants largely depends on what kind of plants you’re dealing with. For most potted plants, the process is fairly simple. But for outdoor plants or larger indoor plants, the process is a little more complex.

Indoor Plants

Small plants are the easiest to move, since you can keep them in their current pots and simply place them in an open box for transport. It’s a good idea to stuff the gaps in the box with paper to prevent the plants from moving around too much when you’re on the move.

Keep in mind that many moving companies can’t transport plants, so it’s best to plan to move them in a separate vehicle with you. This is also best for the plants since you can try to regulate the temperature and keep them happy during the move.

Larger houseplants may need to be trimmed or pruned first before you move them. If it’s cold out on moving day, wrap your plants in newspaper first to protect them and keep them warm. Many plants are quite sensitive to temperature changes, so you want to keep them as stable as possible.

If you’re moving a longer distance with plants in your car, you’ll need to take care of them along the way. Treat them as you would your pets; bring them inside with you if you’re stopping overnight. Don’t leave them in the car – if it gets too hot or too cold, the plants could get damaged. If you’re worried about transporting them on your own, you can also pay to have your plants shipped, but this can be expensive. You may be better off not moving them if you’ve got a long way to travel.

Outdoor Plants

Outdoor plants can be a little trickier to move, so you should consider this before you start the process. It may be easier to leave certain plants behind if the process is going to be too complex.

Before you move larger plants, it’s a good idea to trim them back. This makes them easier to move and can help with regrowth when you plant them again at your new place. They should also be watered well before you begin the process, in order to make sure the roots and soil stay moist during the move. Next, you’ll want to dig up your plants, making sure to leave lots of dirt around the roots and keeping as much of the root as possible.

For smaller plants, the roots and dirt can be placed in paper bags – this is better than plastic because it allows the plants to breathe. For larger plants trees, and shrubs, the root ball should be wrapped in burlap to hold everything together. Plants can stay wrapped like this for a few weeks as long as they are kept watered and don’t get too hot, so you can do this prep work ahead of time.

Make sure to keep them in the shade during the move, as plants can be quite sensitive to temperature changes. Once you get to your new home, you’ll want to replant everything as soon as possible. Keep in mind that they may take some time to adjust to the new soil after you plant them again, so they might not immediately look as luscious as they once did. But with time and care, they’ll be happy and flourishing in their new home!

Save money with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Request a free quote online.

Moving Out of Your College Dorm

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Most moves you undergo in your life come with a lot of preparation time. You have plenty of time to pack, choose your method of transportation, and plan the process. But moves after graduation or for summer vacation often don’t come with the same conveniences.

Whether you need to leave your dorm or apartment at the end of the term or the end of your undergraduate career, leaving your dorm can come with both emotional and logistical complications.

Use the six tips below to simplify the trip away from your school dorm and toward your home or future.

1. Start the Process Early

Between exam preparation and final project completion, you don’t have a lot of time at the end of a school term. And while it might feel like you left most of your belongings at your parents’ or in a storage unit, you may be surprised at how much stuff you have with you when you begin packing.

Start by packing up your seasonal clothing and decorations. Then move on to items you don’t use every day.

2. Clean As You Go

You may dread cleaning checks (and put off completing them until the last possible moment), but they provide good practice for moving out. Make a sincere effort to clean more than you typically do for at least the last month of the term.

As you work on sorting and packing, clean every area you empty. Once you clear the space under your bed, shift it and vacuum thoroughly. When you remove your dishes from the cupboards, wipe the surfaces down.

These small cleaning tasks ensure that you won’t have to spend time complying with cleaning requirements the day before you leave.

3. Sort Your Belongings

Packing can feel intimidating, but it will only feel more so the longer you avoid it. To make the process seem less overwhelming, sort your possessions before you begin to really pack.

You can create more piles as needed, but start with these general categories:

  • Items you’ll use: Think about the clothing, books, and other belongings you actually use when school isn’t in session. Wait to pack these items until you’ve taken care of everything else.
  • Items you need but won’t use: These items may include winter clothes, textbooks, and seasonal decorations. Pack these belongings early to ensure you find a place, such as a storage unit, to keep them. Then you won’t have to drag them around with you.
  • Items you don’t use: What do you own that you never touch? If you can donate or throw out these items, you’ll have less to worry about during your move.

Grouping your belongings as you pack simplifies and streamlines the process, so don’t forget this step.

4. Divide Your Move Into Parts

In addition to separating your possessions according to their use, divide the move itself into multiple events if you can. As you begin to fill boxes, ship them or place them in storage. It’s harder to clean a room full of boxes than an empty dorm space.

If you live near the home you’ll stay at during the off season, take your packed belongings with you when you make visits. Using this method decreases the amount of stuff you have to transport on the last day of the term.

5. Pack With What’s Convenient

While you have to protect breakable items in transit, most of your belongings will survive non-traditional packing materials. Start by collecting the packing supplies you already have, which may include the following:

  • Garbage bags
  • Food boxes and other cardboard containers
  • Laundry baskets or hampers
  • Purses and/or backpacks
  • Suitcases and travel bags

As you pack, use these containers wisely. Wrap fragile items in clothing or household linens and place them in solid containers, like shoe boxes. Pack heavy objects in smaller containers, like purses, to ensure that you and your helpers can easily lift each package.

6. Use Your Resources

Packing for an out-of-dorm move can quickly become frustrating. During each step of the process, remember to take advantage of your resources.

People you know, both on and off campus, may represent your most valuable resources. They can help with any of the following:

  • Heavy lifting: You may have a hard time moving all your possessions out of your dorm room on your own. To simplify the process, enlist the help of athletes you know, your parents or siblings, or your roommates.
  • Packing materials: If you don’t have enough packing materials, ask for help from your dorm mates, resident adviser, roommates or local stores.
  • Transportation: If you don’t have a car of your own, you probably know exactly who does. Stay in these folks’ good graces so you’ll have an easier time of moving your belongings from place to place.

When you enlist the help of family and friends, moving out of your dorm or college apartment becomes an easier process.

You’ll have plenty of things to do in the lead up to graduation or summer vacation. But by following these tips, you can ensure that your trip away from your temporary home goes as smoothly as possible.

Save money with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Request a free quote online.

Keep Your Home Clean and Organized After A Move

Home Clean and Organized After A MoveThe process of moving can seem never-ending. But there’s nothing quite like the feeling of finally getting everything unpacked and settling into your home. Those first few days after unpacking are pretty glorious—everything is in its right place and your space is perfectly clean and uncluttered. The good news is, it’s actually pretty easy to keep it that way.

Embrace small changes first

If you’re generally a bit messy, it may be difficult for you to adopt a tidier and more organized lifestyle. Trying to clean your home from top to bottom at once can be quite overwhelming for you, so you should try to adopt simple habits first. For instance, you can start by simply washing the dishes after your meal every time. Gradually, you can implement other changes until you realize that living in a clean, organized home is much more inspiring and motivating.

Greet change at your front door

When cleaning your home, you should embrace change at your front door – leave your shoes there. You can imagine how much dirt and bacteria you’re bringing inside when you walk around your home in your shoes. So, once you step inside, take off your shoes and leave them by your front door. If you have a lot of shoes, make sure to introduce enough storage units for you and your family members. You can even design a built-in shoe closet next to your entry.

Don’t let clutter rule your life

According to NBC News, one in four Americans actually has a clutter problem. Not only is this making your space smaller, stuffier and more overwhelming, but it’s actually leaving you without a few extra bucks in your wallet. You’d be surprised by how much money you can earn by simply selling your clutter online or organizing a yard sale. Therefore, instead of feeling cramped in your own home and letting clutter take over your life, you should finally free yourself and your space from unnecessary junk and useless items. The best way to declutter your home is to deal with one room at a time. You should throw away anything that you haven’t used in more than a year, put away some items and clothing that you want to donate and set aside those things that you can sell.

Start your morning the organized way

Your bedroom will seem more organized the moment you make your bed in the morning. This will take just a few minutes each morning and you’ll be able to start your day by creating an organized look in your bedroom. Afterwards, your personal sanctuary will seem more relaxing and inspiring, which will have a positive effect on you, as well.

Pay attention to what you breathe in

When cleaning and tidying up their homes, most people consider dusting, mopping, scrubbing and vacuuming without even thinking about the quality of their indoor air. Yet, indoor pollution is a serious issue that can affect your health and your home’s general atmosphere. Fortunately, there are plenty of ways to eliminate or at least mitigate this problem in your home. For instance, effective AC units are a key component for creating a healthy, airy atmosphere in homes. Furthermore, proper air conditioning installation is a way of ensuring the effectiveness and efficiency of both duct and spit systems in households. Therefore, if you feel that your home needs some fresh air, you should have an AC unit installed by professionals so that you can rest assured that it’s working properly.

Other ways to increase your indoor air quality is to introduce air purifiers and houseplants that will help you remove airborne toxins and allergens. You should also switch to healthy, green cleaning products instead of using those highly toxic ones.

Wash and deep clean

Everything from covers and pillowcases to drapes and area rugs collects dust and allergens in your home every day. Carpets and rugs, in particular, are full of dirt, toxins and other pollutants that can easily spread throughout your space. Therefore, you should wash and deep clean your fabrics, carpets, rugs and other materials on a regular basis. While covers, pillowcases, sheets, cloths, towels and other materials can be easily thrown into the washing machine, rugs and carpets require more effort, so you can just have them professionally cleaned at least twice a year.

Put away after use

Learning to put an item away after using it is a simple habit that will save you a lot of effort. By always keeping each item in its own place, you’ll prevent clutter from building up. You may need to introduce more storage units, but you’ll finally have enough room for everything.

Clean as you go

You probably passed by a blanket thrown over your sofa or a pile of magazines lying on your coffee table countless times. Instead of choosing not to even pay attention to these messy spots, you should tidy them up as soon as you notice them. Every time you pass by a cluttered or dirty area in your home, don’t ignore it, but deal with it immediately. This will save you a lot of trouble later on when you can’t postpone cleaning anymore.

Keeping your home clean, tidy and healthy often entails adopting simple habits that will make both your home and your life more organized.

Save money with Pony Express Moving Assisted Living Home Services. Lower prices than traditional moving companies and you don’t have to drive! Request a free quote online.

Moving Your Loved Ones Into an Assisted Living Home

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Moving Your Loved Ones Into an Assisted Living Home

Moving Your Loved Ones Into an Assisted Living Home

There comes a time in life when you have to make the difficult decision of moving your elderly loved one into an assisted living home. Whether it’s a parent, an aunt, or even a beloved neighbor, it’s a difficult time in both of your lives. Pony Express Moving is here to help you navigate this difficult process and make it as stress-free as possible.

Finding the Right Assisted Living Home

Before anything else, the most important step in this process is finding the right home for your loved one. If they get stuck in an environment that isn’t a good fit, it can be extremely difficult for your loved one to feel comfortable. You must remember that this is their home now – and they need to be able to feel at home. Do your research and know which amenities are important to your loved one. Also, use your best judgment to find a home that has the right atmosphere – is your loved one a young soul that needs to be surrounded by other spirited community members to socialize with, or do they need a more quiet, low-key environment? Know your loved one and do the right research to make sure you find them a home that is right for them.

Downsize, Downsize, Downsize!

If your loved one was previously living in a larger house, they may need to downsize when it comes to their possessions. They may not have room for all of their big pieces of living room furniture or their countless pieces of decor that have been accumulated over the years. Talk with the home you have chosen and find out what furniture they supply, and whether or not you can replace existing furniture with your own. While many homes will come with fully furnished rooms, your loved one might feel more comfortable if they can sleep in their own bed and relax on their own couch.

Regardless of what the home provides, it’s very likely that there will not be enough room for all of your loved one’s possessions. Speak with them and help them pack and prioritize what they want to bring with them, what they want to put into storage, and what they want to sell or donate. It can also be helpful to offer to hold onto some of their things by keeping them in your home – whether on display or in a box in the attic – so your loved one feels like they are still connected to their sentimental items.

Moving Day Priorities

Offer to stay with your loved one all throughout moving day and assist them in dealing with the movers. You should also go with them to their new assisted living home and help them unpack. While the task may seem daunting, it can be crucial to try to fully unpack and decorate on moving day. It may seem like a lot of work, but you want them to have a good initial experience in their new home, and not feel like it is an unwelcoming experience. You want them to feel right at home as soon as possible. If unpacking the entire home in one day isn’t possible, make sure you at least unpack the essentials, like clothing and toiletries, and a few personal items to make the place start feeling homey. If you are able to, you can also let them stay with you in your home for a few days during the process, so that they don’t have to live in the hectic moving environment!

Decorate for Comfort

Even though it’ll take some extra time, you should really make it a priority to decorate as soon as you can. If you can finish everything on the move in day, then that’s amazing! You want to be able to set up a warm, welcoming environment to move into so that your loved one doesn’t feel uncomfortable or even potentially sad. If you can’t manage to finish it all in one day, that’s more than okay… just make sure you make finishing moving in a priority and really get to decorating!

Save money with Pony Express Moving Assisted Living Home Services. Lower prices than traditional moving companies and you don’t have to drive! Request a free quote online.

New Year’s Resolutions For The New Mover

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New Year's Resolutions For The New MoverNew Year is a time for resolutions. If you’re planning to move, you can already get started on a few of the most popular personal goals.

If you’re planning to move, you’re already making a fresh start, so why not keep up the momentum with a few more personal resolutions for 2019? Now that the new year is upon us, you have all the more reason to make some moving resolutions.

You are probably familiar with some of the more common resolutions, among them, trying to eat better, mitigating debt and volunteering more. These kinds of goals can also be translated into the process of moving, giving yourself a great start for a new year. Here are seven New Year’s resolutions you can make on your way to your new home.

Recycle more

This common resolution is all about making a life change. As you pack for your new home, keep in mind that moving is an opportunity to make a new life for yourself. Get rid of unnecessary material goods or items that carry little sentimental value. Instead of taking your trash to the dump, however, donate it or give it away to people who may see it as treasure. You may not want your old coat or a worn chair, but maybe there is a family that does.

Conversely, if there is something your new house needs, don’t buy new. Visit thrift stores or antique shops and furnish your new place with vintage, rustic and secondhand goods. With a little effort, you can find perfectly good items at decent prices.

Save yourself some money

Don’t get boxed into an overpriced moving contract — let Pony Express Moving Services find the solution that fits you best. More than 20 years ago we began as local movers with just one truck and have steadily grown into the most respected Boston moving company out there. We are known to be one of the most trusted names in the business; we pride ourselves on exceptional customer relations and professional service. With every service we offer, we bring you the latest technology to make the process more efficient and your move, whether commercial or residential, as stress-free as possible.

Manage pre-moving stress

When you’re planning to move, you’ll no doubt have an extensive list of tasks to complete. A number of these – such as registering your car in a new state, changing your bank and notifying the post office of your address change – can easily fall to the bottom of your list, only to cause you stress later on. The last thing you want to deal with when navigating a new town is a number of bureaucratic errands. Before moving, update your address and map out important offices in your new town, including DMV locations, post offices and nearby banks. Set aside an afternoon once you’ve moved to visit these places and take care of business.

Manage post-moving stress

There is no shortage of stressors once you’ve moved. One of the more subtly irksome aspects of a move is a home that’s not fully unpacked. Having boxes everywhere not only makes your new place feel more like a storage facility, it also means you have to spend time digging through boxes for things you need. Set aside a weekend to do all of your unpacking. You’ll be happier for it once you’re done.

Eat healthier meals

If you’re trying to make some positive changes in your diet, unpack your kitchen as soon as possible. Don’t rely on fast food and microwave meals to get you through the first weeks of a new town. Cook healthy and often.

Volunteer more

Many people hope to get more involved with their community in the new year. Volunteering is also a great way for recent movers to feel better connected to their new community. Soup kitchens and food drives are also a great place to meet like-minded people.

Take a vacation

Once you’ve moved, make sure you explore your new home. Spend your first few weekends taking trips to nearby locales outside your neighborhood. Go to local favorites off the beaten path as well as main cultural hubs. Make a day trip out of it.

Save money with Pony Express Moving Service. Lower prices than traditional moving companies and you don’t have to drive! Request a free quote.

Should You Move Your Mattress?

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Should You Move Your Mattress?The mattress is one of your most important pieces of furniture since you spend a third of your life in it. When you’re moving, it’s the perfect time to ask yourself whether it’s time to invest in a new mattress or if your old one is worth taking with you. Here are some considerations.

Is it worth the hassle to move the mattress?

Unless your current mattress meets your needs, ask yourself these questions.

  • Is your mattress more than eight years old? If so, it might be close to the end of its lifespan.
  • How comfortable is your old bed? If you wake up achy or toss and turn, those are signs that your mattress might not be a good fit and needs replaced.
  • Is the mattress of good quality? If you have a bargain bed, your moving might be a good time to upgrade your sleep experience.
  • What condition is the mattress? If it’s sagging, indented, ripped, or torn, the move might finish wrecking your bed.
  • Does your bed meet your needs? Perhaps you need a bigger bed or want to upgrade to an adjustable or cool sleeping mattress.

It’s the perfect time to buy a new bed

If you’ve been thinking about a new mattress, there are lots of reasons to buy during your move.

  • Not moving it will reduce your moving costs.
  • If you’re DIY moving, not taking it reduces the hassle.
  • You can have a new bed delivered timed to match your move.
  • You can get white glove delivery for a stress-free move.
  • You’ll start off in your new space with a comfortable sleep experience.

What to do if you decide to buy instead of moving your mattress

One of the most convenient ways to shop for a new mattress is to buy online. You’ll get a better-quality bed for a more affordable price.

  • Before you start shopping, decide what size bed you need.
  • Look past marketing speak and check mattress reviews.
  • Consider whether you want a specialty mattress like an organic bed.
  • Check the time from order to delivery so you know when to buy.
  • If you have access, you might want delivery to the new place a day prior.
  • Buy new sheets and bedding if they need replaced or you’re changing sizes.

Getting rid of your old mattress

Coordinating getting rid of your old mattress requires timing since you don’t want to go without a bed at your old space. There are a few options to dispose of your old bed.

  • Repurpose it – If you have a spare room that needs a bed, use it there.
  • Donate it – Local laws may prevent donating your bed but in some areas, you can.
  • Sell it – If the bed is in decent shape, you might be able to sell it.
  • Give it away – List it on LetGo or Craigslist for free and let someone take it.
  • Recycle it – Look for a local recycle company. More than 80% of a mattress is recyclable.
  • Trash it – Hire someone to haul it away or take it to a landfill.

Tips for moving a mattress

  • When moving a mattress, whether DIY or using a mover, start with a plastic mattress bag to protect it from dirt, stains, and snags. They only cost $5-10.
  • For DIY, get help since mattresses can be ungainly. If you don’t have help, fold it in half and secure with ratchet ties to make it easier and use a furniture dolly.
  • Preferably move it in a closed moving van or truck. Stand it vertically – don’t lie it down and pile stuff on it.
  • Moving a mattress in the back of a truck is the next best thing but be sure to secure it with ratchet ties or well-knotted rope.
  • A car top is the least preferred method and the least secure. It needs to strapped extra-securely.

Save money with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Free moving quotes.

Mistakes to Avoid When Moving Your Stuff Into a Storage Unit

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Storing items during a move can be a balancing act. You’ve got the movers on one hand and the storage facility on the other. Everything has to come together just right or you’ll run into big—and potentially costly—issues. Here’s a look at the top five mistakes people make when moving things into a storage unit and tips on how to do it right.

Mistakes to Avoid When Moving Your Stuff Into a Storage UnitNot Knowing What the Movers Will Bring on Moving Day.

Before renting a storage unit, get a firm answer from the moving company about what type of vehicle the movers will be using. Many companies use moving trucks, while others use everything from a trailer pulled by a pickup truck to an 18-wheeler. Verify the vehicle type then get the dimensions—width, length, height, and weight at maximum capacity.

Not Finding Out Whether the Moving Truck Will Fit.

Now that you know what type of moving vehicle that’ll be used, you need to ensure that it can get into the storage facility and to your unit.

If you’ve ever been to a storage facility, you’ve probably noticed some areas can be a little tight. Storage facilities make money renting out space, so they understandably maximize the number of buildings and units. This can result in tight turns and becomes challenging to navigate, especially for 18-wheelers.

If you find out on moving day that the vehicle won’t fit in the facility, it usually means two things—both of them bad. First, a shuttle truck may have to be used, which costs more money. Second, the movers will be forced to touch everything twice, doubling the chances of something going awry.

When considering your storage options, ask about clearance heights and widths for getting into the facility and to your unit. You’ll also want to find out how trucks access the property and whether there are any load maximums. Use the truck dimensions provided by the movers to figure out whether you’ll have enough space.

Not Giving the Movers Unloading Directions.

Professional movers are the expert unloaders, but you’re the boss on moving day. It’s best to let them know how you want things arranged in the unit before unloading begins.

It’s especially important to speak up if you want to move around and look for certain items later on. This takes some thought and planning before the unit starts getting filled. Aisles will need to be created and boxes will need to be arranged so that all labels are visible. You should direct the movers whether you want furniture to be stacked.

Not Securing Enough Space for Your Stuff.

It can be tricky figuring out how much storage space you need. If your belongings already are organized and boxed up, this is easier to determine. But when in doubt, get advice from the facility. If you cut it too close and your belongings won’t fit, you’ll have two options:

1. Check with the facility about renting a second, smaller unit for the overflow.

2. Return the overflow items to the moving truck and take them to a family member’s garage or friend’s attic.

If you’re not sure everything will fit into your storage unit, line up one of the two options above in advance. Having a backup plan will reduce stress and minimize cost, particularly if the movers are working by the hour.

Visiting the Storage Facility When Everyone Else Is There.

Typically, people move their things into or visit their storage units on the weekends or after work on weekdays. This might be the only time that fits into your schedule, but if you’re paying movers by the hour, you could cut down on the cost by moving during work hours on a weekday when fewer people are around.

Save money with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Free moving quotes.

The Ultimate Guide to Plan Your Move

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Moving can feel daunting — you have to contact multiple moving companies, schedule several estimates to find the best mover, and manage the packing and migration of everything you own. That said, you can make your move a lot easier with a few simple tricks that organize and help you prep your move ahead of the big day. Read on, or download our printable checklist to get started.

Plan your move week by week

The Ultimate Guide to Plan Your Move - Ponny Express Moving Company Boston

8 weeks before moving day: Schedule your movers

If you’re moving across state lines, chances are you’ll be working with a van line, which contract with local movers to transport your possessions from one place to another.

Even if you’re moving within a state, or within a city, van lines are a good place to start looking for a local moving company — it guarantees that they have at one point registered with the Department of Transportation (DOT), and the van line has vetted them

That said, you’ll still want to do a quick background check of a local mover before scheduling an in-home estimate to make sure they don’t have any red flags. Thankfully, the DOT makes it easy. You can use the Federal Motor Carrier Safety Administration’s (FMCSA) search tool to see what complaints a company has had in the last five years, and their safe driving track-record.

To-do:

  • Find local agents associated with top van lines
  • Schedule at least three in-home estimates and ask:
    • How and when the pickup and delivery of your goods will occur
    • For contact information for before, during, and after the move
    • What happens if an item is damaged during the move
    • If the mover has a dispute settlement program
  • Compare the whole package — prices and services — before deciding on a mover

6 weeks before moving day: Start downsizing

Moving gives you the opportunity see which belongings you want to bring to your new home, and which you want to leave behind. You’ll want to know the measurements for each room in your new home so you can plan out how — and whether — your existing furniture will fit. If you’re traveling long-distance, you might also consider leaving some of your furniture behind and buying replacements at your destination. Moving estimates take into account weight and volume, so it might be less expensive to sell and replace your furniture than to take it with you — and it’s a good opportunity to upgrade to a new TV or mattress.

You’ll also want to be circumspect about what consumables you bring into your home. Since you’ll need to pack and move any extra supplies, hold off on the Costco-sized package of paper towels. Similarly, start using up your frozen food and pantry items so you won’t have to figure out how to transport ice cream or haul soup cans to your new home.

To-do:

  • Measure out your new space
  • Determine what furniture you want to keep
  • Sell or donate goods
  • Start emptying the pantry
  • Plan meals to use up perishable items

4 weeks before moving day: Create an inventory and start packing

Now that you’re in the middle of sorting through which belongings you want to pack and which ones you want to sell or donate, you’re ready to start building your inventory list. Having a complete list of all of your books, DVDs, and dishes will not only help you track whether all of your boxes have made it through the move (and which ones might be missing), but will also come in handy if you ever need to submit a homeowners insurance claim for damaged or lost goods.

As you prepare to pack up all of your smaller items, you might want to make use of a packing calculator to estimate how many boxes you need. We like Home Depot’s moving calculator — which asks specifics about the types of rooms you’re trying to pack up.

To-do:

  • Estimate the number of boxes you need
  • Assess whether you want any specialty boxes:
    • Wardrobe boxes
    • Dishware boxes
    • Picture frame boxes
    • TV boxes
  • Don’t forget to grab:
    • Tape
    • Permanent markers
    • Packing paper
    • Bubble wrap
    • Sandwich bags

2 weeks before moving day: Finalize the paperwork

As you get closer to your move-out date, you’ll want to note where your incoming bills and mail are coming from, and update your address with each company. Additionally, you can update your address with the United States Post Office (USPS) to help catch any mail that slipped through your updating efforts.

It can take up to two weeks to process a change of address form through USPS, so you’ll want to give them a heads-up ahead of your actual move-out date. Once filled out, they’ll forward your mail from your old address to your new one for six months — where hopefully you’ll have notified all of your companies, or you can renew the mail-forwarding service for another six months.

This is also a good time to start canceling or transferring your subscriptions — whether a meal delivery service or magazine subscription — and figuring out what steps you need to take to set up utilities at your new place while closing down those at your old one.

To-do:

  • Notify jobs, subscriptions, and billing companies of your new address
  • Fill out a change of address form at the post office
  • Transfer prescriptions to a new pharmacy
  • Transfer or set up service with local utilities:
    • Electricity
    • Water
    • Sewage
    • Trash
    • Internet

1 week before moving day: Finish packing

Even when hiring movers, your actual moving day will be quite busy, so it’s good to make sure your house is as move-ready ahead of time as possible. Try to have everything packed except for your daily necessities and what supplies you’ll need as soon as you get to your new home. Setting aside a specifically-marked “open first” box means you won’t have to open several boxes just to find towels or silverware for your first days in the new home.

Now’s also a good time to finish up last steps in disassembling or cleaning any major appliances you’re taking with you. Research the best way to move each appliance whether it’s your lawnmower (involving removing hazardous liquid and securing the blades) or your refrigerator (which needs to air-dry for at least 24 hours after you’ve defrosted and cleaned it). If there’s any furniture which can be disassembled ahead of moving day, you can save time by doing it now, and placing the smaller parts into labeled zip-lock bags.

If you’re moving into an apartment, you’ll also want to call ahead to see if you can reserve an elevator to help you move. Some buildings require a reservation in order to use an elevator (even if you are moving onto the 30th floor). If you have a reservation, you also won’t have to compete with other residents to use the elevator — making your move in as quick and stair-free as possible.

To-do:

  • Pack an “open first” box with a days-worth of essentials
  • Photograph assembled electronics before packing
  • Disassemble furniture
  • Prepare appliances for moving
  • Confirm what your movers will and won’t move
  • Set aside cleaning supplies for moving day
  • If necessary, reserve an elevator or acquire a parking permit in your building

The day of your move

Moving day will be busy, as you’ll be finishing some last-minute packing, answering questions and directing the movers, and cleaning up your home. Make sure to keep your “open first” box separate from the rest of your possessions, as well as any important documents, records, valuables, and moving paperwork. If you’re driving to your new location, you’ll want to keep these with you, or explain to your movers how you want your antique furniture handled.

This is also your time to follow the movers as they do their own inventory of your household goods. They’ll note exactly what is going onto the truck, as well as the condition of your furniture and possessions. It’s important to be on the same page, so that if damages occur during transit, you have a written record of what dings were already present in your furniture, and which need to be reimbursed by your moving company’s protection policy.

To-do:

  • Be present and available the whole day to help the movers
  • Accompany the movers as they inventory your belongings
  • Take pictures of any existing damage
  • Carefully read all documents before signing them
  • Keep the bill of lading until your goods are delivered, the charges are paid, and any claims are settled

Save money with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Free moving quotes.

Summer Moving Tips

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Summer Moving TipsAsk any expert and they will tell you that summer is the most popular time of year to move. Moving is strenuous at the best of times, but doing so during the summer adds it’s own set of challenges. When moving in summer you’ll need to give a little bit of extra thought to logistics and how to keep cool. Here are some tips to make your move in the summer a breeze.

Plan Ahead for Summer Moving

Summer is the prime time for moving. It’s the busiest time of the year for movers, so you’ll need to plan well in advance. The best moving companies fill up their schedule quickly and don’t have to provide competitive pricing because the demand is high. If you can, start looking for moving companies at least six to eight weeks before the date on which you wish to move. To avoid rushing around in the blazing heat, pack up your belongings several days before your move and be as organized as possible.

Do thorough research

Don’t make the mistake of researching only one or two movers and trusting them to give you the best price. They are there to make money and you might get ripped off. Talk to several different companies, get quotes from all of them, compare their rates and make a short list of the ones offering the lowest prices.

Beat the Heat

When possible, it’s a good idea to book your moving company to arrive early in the morning while it is still relatively cool. Remember to stay hydrated, especially if you’re doing strenuous activity, and wear light clothing, so you don’t overheat. Heat stroke is a real danger when moving in the summer.

Move on the least busy days

The beginning and end of the month and weekends are always packed because that’s when most people move. Memorial Day weekend and the last weekend of July are especially busy. Moving companies are not willing to lower their rates on these days. But business is usually slow on weekdays since most people have to work. If you move on these days, you will usually get a better price.
If you have to move on a particular day like Friday or Saturday or the first or last day of the month, chances are, if you book last minute it won’t be easy process to find a moving company. This means that latecomers are forced to pay steeply hiked-up prices.

Take Care of Your Belongings

Certain items won’t fare very well in a hot moving truck and should be taken with you in the car, or packed extremely carefully. These items include candles which can melt in the heat and get wax all over your other items and music items, such as instruments, vinyl records, which could warp or get damaged under high temperatures.

Don’t let the challenges of moving in summer scare you; as long as you keep on top of things and plan ahead, it won’t be a nightmare.

Save money with Pony Express Summer Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Free moving quotes.