Author Archives: Gabriel

Make Moving During the Holidays a Painless Experience

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Make Moving During the Holidays a Painless ExperienceMoving during the “most wonderful time of the year” is anything but wonderful. At a time when people look forward to cozying up at home, the last thing most of us want to do is pack boxes, clean, and wrangle odds and ends.

But some people don’t have a choice. Selling your home in the winter, graduating from college, or relocating for a new job are just some of the reasons people move during the holidays.

If you find yourself in this scenario, trust us when we say that moving doesn’t have to ruin your holiday fun. The following tips will help make it less hectic and more bearable. We promise!

Include a change of address in your holiday cards

This year, you can kill two birds with one stone with your holiday cards: they can also serve as your change-of-address announcements. If you know your new address, consider including a change-of-address note in your holiday cards to alert family and friends.

Donate seasonal items

The holiday season is a prime time to spread goodwill to others. Consider giving some of your gently used items to those who may otherwise have no way of affording them.

Warm clothes, in particular, are in demand at consignment stores during winter months, and parents welcome toys for their kids. If you’re not sure where to donate your goods, your local Salvation Army is a good place to start.

Ask for a holiday discount

You may find that movers are in the giving spirit this time of year and will show their appreciation for your business.

Book your moving company early and ask for a discount. This time of year is not as busy as others, so the movers might feel more generous and agree to a reduced price for their services.

Another bonus: Your moving date is more likely to be available to book because movers aren’t as busy during this time of year.

Keep gifts to a minimum this year

Secret Santa gift exchanges, Yankee Swap parties, and traditional gift-giving among your friends and relatives are all part of the holiday season. However, the last thing people who are moving need is more stuff.

To keep the mess to a minimum, ask people to not bring or send presents until you have moved into your new home.

As an alternative, consider keeping gifts wrapped until you arrive at your new place for easy packing and unpacking.

Recycle supplies

Relocating involves a lot of moving supplies like bubble wrap and boxes, but you don’t have to spend a lot on them.

To avoid waste and save some money, reuse the boxes and paper from packages you receive during the holidays.

Ask your friends for their leftover boxes and wrapping paper as well.

Pack accordingly

You’re bound to have a lot of boxes on your hands, which can make it difficult to find your box of decorations. But make it easy to deck your new halls by packing your ornaments, garlands, and festive adornments last.

Load your holiday decor boxes last so when you move into your new home you can give it an instant holiday feel.

Give yourself the gift of a moving company

If you have to move during the holidays but you’d really prefer to reduce the stress of moving, we recommend gifting yourself (and your family) a professional moving company. It’ll be more expensive than moving boxes yourself, but hiring an extra set of hands will allow you to focus on the parties and festive get-togethers that happen during this time of year.

Save money Moving Out of State with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Request a Free Quote Online for Moving During the Holidays

Things to Remember About Moving in Fall

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  • Moving in Fall is generally more affordable to move during the fall months
  • Movers will have more availability and are more likely to meet your schedule
  • Keep colder weather and shorter days in mind when trying to complete your move in one day

Moving in FallMoving in fall is typically much more affordable

Nearly 40 million Americans move every year, and more than half of them move between May and September. As there’s less demand for moving companies and truck rentals in the fall, moving costs are usually lower and moving companies are more likely to negotiate.

Movers have more flexible schedules

As fall is the off-season for most moving companies, you’ll have more flexibility to choose a date that works for you, rather than being forced to move when they can fit you in. There are usually more weekend moving dates available from September to November.

Keep in mind that most people move toward the end of the month, so it’s best to try to avoid this time period.

School calendars are different in each school district

Most families try to move during the summer months to be settled in before the beginning of the school year.

While that’s not always possible, it’s important to note that kids in the south start the school year in early August and schools up north start at the end of August or after Labor Day. That means if you move from the north to the south, your kids might be missing about a month of lessons.

It gets dark earlier

When planning your move, keep in mind that the days get shorter and there’s not as much sunlight as the calendar approaches the winter season. We change the clocks back an hour for daylight saving time on the first weekend in November and it starts getting dark as early as 5 p.m.

If you’re moving late in the fall, make sure you start loading and unloading early in the day.

Leaves on the ground can be slippery

Fall is a beautiful time of the year as the leaves change color, but they can become a hazard as you’re moving around quickly. Wear sturdy shoes and be careful when carrying things because the walkways can be full of leaves and your footing might not be as stable as usual.

Before moving anything heavy, check out your walking route and clear a clean pathway. Keep a rake or broom handy.

Pack and unload for the season

While you’re packing and unloading your clothes and sporting gear, organize seasonal items so that you have immediate access to what you will need right away.

Pack and label your boxes so that you can find cold-weather items you may need shortly after you settle into your new place, like rain gear and warm clothing.

Dress in layers and keep extra clothing accessible

On moving day, as you’ll be continuously going indoors and outdoors, your body temperature may keep changing. Be prepared to put on and shed clothing throughout the day.

Have extra shirts, coats, hats and gloves readily accessible, in your car, not packed away in the moving truck.

Activate the heat and lights at your new home

A few days before your move, call the utility companies to set up your heat and electricity at your new home. When you finish moving in, you’ll want to be cozy and warm. You’ll also need plenty of light to unpack your things.

Cover your carpet or hardwood floors

During the fall, you’re likely to track in wet leaves, dirt and mud. When moving out, you want to get back your security deposit, so be sure to keep your floors clean and protect them from getting damaged.

Cover them with a plastic tarp or cardboard. Use floor mats to pad heavier furniture. When you arrive at your new home, be sure the movers wait for you to lay down plastic before unloading your items.

Plan ahead and enjoy your move

Moving is always stressful. If you have the flexibility to choose which season to move, choose the fall. You’ll probably save money and enjoy nice weather on the big day.

Save money Moving Out of State with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Request a Free Quote Online for Moving in Fall

Moving Out of State Checklist

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Moving out of state is a delicate matter that requires exceptional levels of preparation and planning. You definitely don’t want to greet Moving day without a clear plan of action. Why?

Because, unlike a local move across town, or a move to a neighboring or intrastate town or city, moving to a new state is the type of residential relocation that will bring a number of challenges to test your overall preparedness.

Will you be one hundred percent [100%] ready to move out of state?

Consult this moving to a new state checklist and see what it has to say about your out of state moving options and finding one of the best out of state moving companies in the country.

Out of state moving options

Just think about this: a local move will give you a couple of relocation options – hire movers or move on your own. It’s always a good thing to have various options and alternatives in any given situation so that you can make the best choice after conducting a careful analysis of the presented circumstances. The problem here is that you could end up with the wrong decision.

As a rule of thumb, choose to organize and execute a self-move only if

  • you’re moving locally within the same town, city, county or state (short distance),
  • you’re moving a relatively small number of household items that should fit into a standard rental moving truck,
  • you’re NOT moving any special household items that require professional packing and special handling during the move (antique furniture, pianos, pool tables, hot tubs, grandfather clocks, heavy safes, etc.),
  • you have moved house before, so you know how to plan, organize and pull off a self-move,
  • you have reliable friends who will give you a hand when you need assistance the most.

On the other hand, the moment your long distance move becomes merely a matter of time, the first thing you should bear in mind is that the greater move distance will narrow down your choices.

Moving Out of State Checklist

Let interstate movers handle the details of your long distance move.

In the majority of cases, the cross-country moving phenomenon proves to be a blessing in disguise because you won’t lose precious time analyzing whether you can move to a new state on your own, or not. Instead, you can concentrate on getting ready for the arrival of your state to state movers.

Also, your valuable household items will be in safe hands during the long haul between Point A (your current home) and Point B (your new house or apartment). Choosing professional packing services for some of the more expensive and fragile items you own will guarantee their survival during the long distance move.

Without a doubt, the best way to move out of state is to hire the services of a interstate moving company. The wide range of professional moving services you will be offered by the pros will give you the chance to select the type of expert assistance that you really need, thus enabling you to save on your upcoming move.

In addition to packing and unpacking, the best full-service moving companies in the country can also offer disassembly and re-assembly of large furniture, handling of specialty items, custom crating of precious items, hoisting of oversized items through windows and balconies, temporary storage and warehouse handling, and so on.

When hiring professional movers for your approaching house move, make sure you understand your options when it comes to Valuation and Insurance so that you can pick the best protection for your prized possessions.

Save money Moving Out of State with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Request a Free Quote Online.

College Moving Tips

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College Moving TipsJust when you thought the trickiest parts of making the transition from high school to college were over (testing, applications, interviews) the reality of packing up your life and moving to college is quickly sinking in. While moving might seem fun and exciting at first, you’ll soon realize that the preparation for college dorm life can be a challenge. With these helpful tips, college moving might be the easiest thing you’ll do all year.

Sort it out

Before you start packing, organize all your belongings and separate the items you want to leave home. Remember that college dorm rooms are usually cramped, so only pack essentials. If you find a bunch of items you want to get rid of, relegate them to donation boxes or have a yard sale.

Scope your space

Unless you hit the jackpot and scored a dorm in a new building, most college dorms are far from new construction. That means air conditioning is unlikely, so pack a personal desk fan. If you’re moving into a house or apartment, check for damage from previous tenants and alert your landlord. That way, you won’t get charged for someone else’s carelessness.

Get services in order

Whether you’re living in a dormitory or an apartment, make sure you set up cable, phone, Internet and electric before move-in day. You don’t want to be stranded in your new space without these essentials!

Avoid college moving rush hour

If you’re able to, try to move into your new space during midweek instead of the weekend when everyone else will be moving in. This will make hauling boxes and furniture much easier.

Condense

The goal is to make the least amount of trips as possible, so pack smaller items into larger ones if you can, just like Russian nesting dolls. Get a hold of handbags, beach bags, or backpacks to stuff with small stuff, then place in larger containers like boxes.

College Moving TipsBe resourceful

The last thing you want is to pack away your fragile belongings only to find them broken or damaged upon move-in day. Save yourself the cost of packing materials and use old newspapers, plastic grocery bags, dish towels, and old t-shirts to protect items like dishes, glassware and your computer.

Resist shopping right away

Of course the first thing you’ll want to do is to hit the stores and stock up on necessities before you move into your dorm or apartment, but it’s best to wait. Often, you’ll end up buying things you won’t need. Hold off and make the shopping trip with roommates so you can split costs and get a better grasp of which items are actually needed.

Make it a family affair

This applies to friends, too. Moving in by yourself is dreadful, so enlist the help of family and pals to help you move furniture, heavy boxes and other bulky items. It will make the day go by quicker and much, much easier. Since no one likes moving, bribe helpers with a free pizza dinner afterwards to sweeten the deal.

Watch the thermometer

Even though it’s the start of a new school year, midday temperatures in late summer are still brutal, so pack items that won’t hold up in the heat in boxes that will be unloaded first. Things like candles, aerosol sprays and certain electronics can melt, explode or suffer damage if left in high temperatures for too long.

Ask for discounts

You’re already paying an arm and a leg for tuition, so don’t be bashful about asking for student discounts. Places like grocery stores, restaurants and moving companies commonly offer student discounts, so get your student I.D. ready and save money where you can.

Decorate last

While hanging posters, pictures and other decorations might the first thing you want to do once you’re moved in, start bigger and work your way down to the small items. Things like beds, couches and television stands should all be in place before the fun stuff goes on shelves or walls. Having the big items correctly placed allows for a proper flow and will help make your new small space feel like home in no time.

Develop a plan

Since having an effective layout in a small space is so important, it would be smart to draw up a floor plan of your dorm or apartment to figure out the best way that furniture should be arranged.

Save money on College Moving with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Request a Free Quote Online.

Packing Tips And Tricks

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Packing Tips And TricksDe-clutter so you can pack less.

A crucial packing tip is making sure you don’t move anything that you no longer need. Lighten your stress and workload by de-cluttering before you enter the packing stage, which means figuring out what to toss, keep, sell, or donate. Take measurements of your new home and get rid of any furniture that won’t fit or you know you won’t use.

Invest in quality moving boxes.

It’s tempting to go to your local grocery store and try to score some boxes for free. However, moving boxes are relatively inexpensive, and the added durability can be worth the cost in the end.

Grocery boxes and reused moving boxes can be compromised due to wear and exposure to moisture or worse, a bug infestation. The last thing you want is a box falling apart in your hand while you’re trying to move it into the house.

Set a timer and pack for an hour a day.

Don’t bite off more than you can chew. When it comes to packing, break down your packing into steps. If you procrastinate and try to pack everything the night before, you’ll likely become overwhelmed with stress.

Tackle one room at a time and spend an hour each day packing up items into boxes. Pack pairs or sets together and make sure your box is the appropriate size to hold a complete set of belongings.

Pack a moving essentials tote.

When you first move into a new home, it’s unlikely the first thing you’re going to want to do is to unpack clothes, do laundry, and go grocery shopping. Moving can take a lot out of your family, which is why creating a moving essentials tote ahead of time is tremendously helpful.

Give each room a different color packing label.

To stay organized, print off multi-colored packing labels or use different colored masking tape and give each room its own color. Label the contents of each box and include the room it belongs in. Then in your new place, use colored tape to mark entrances to rooms. This moving tip will save movers a ton of time. Instead of needing to read the label explicitly or play the room guessing game, they can just match color to color.

Don’t over-pack a moving box.

One mistake a lot of people make when moving is trying to cram all of their belongings into a few cardboard boxes they have around the house. Use as many boxes as you need to create easy-to-lift loads. Keep your largest boxes to no more than 50 pounds.

Use the right size boxes.

Place heavy items like books, in small boxes, and lighter items in larger boxers. This makes it easy for movers to organize and pack boxes into the moving truck. Be sure to pack heavier items on the bottom and lighter items on the top to avoid damaging breakables.

Don’t leave empty spaces in boxes.

Fill in any gaps with packing paper, clothing or foam peanuts to prevent items shifting around during the move. Use tape to close the bottom and top seams and around the edges where stress is concentrated.

Bundle the breakables.

For any fragile items you pack, use plenty of bunched-up paper and padding. Never place these items in boxes freely without some extra cushion. Spend the time packing these items correctly to save you stress in the long run.

Re-purpose household items for packing.

Think about how you can re-purpose things you have — like hampers, suitcases and laundry bins for storing some of your clothes and household items. To help take up as little space as possible, use vacuum sealing for your clothes.

Save space when packing clothing.

Clothing can be one of the most time-consuming elements of packing. The important thing is to save as much space as possible with clothes because excess clothing can take up most of the moving truck if you’re not careful.

Space-saving packing hacks for clothes:

  • Pack hanging clothing in garbage bags by cutting a hole on top of the bag then placing the garbage bag over a grouping of hangers.
  • Roll clothing instead of folding to save space.

Save money with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Request a Free Quote Online.

Ways to Cope with Moving Stress

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Ways to Cope with Moving StressMoving is considered one of the most stressful events we go through in our lives — and for good reason: you’re uprooting your life, saying goodbye to friends, and starting over in an unfamiliar place. It can be a challenge to know how to cope with the stress of moving to a new home.

We move a lot of people here at Pony Express Moving and our number one goal is always the same: to make moving almost fun! But you can also take some steps of your own to turn this stressful experience into a positive one. Here are some tips to reduce moving stress and get grounded in your new community.

Have a positive mindset

It’s a simple fact: your mindset can dictate your happiness. If you look at moving as a super stressful and negative experience, it’s more likely it will be. But if you look at it through a positive lens, it can be incredibly productive and cathartic.

Moving is an opportunity to assess what’s important in your life and purge old, unnecessary stuff. It’s a chance to de-clutter and start fresh in a new home. Moving is stressful but it doesn’t have to cue a total breakdown. When you change your mindset, you can transform the entire experience.

Research Your New Town

One of the best ways to ease the transition to a new town is to do your research ahead of time. Find cool shops and restaurants to check out. Look for a gym or running trails close to your new home. Do you usually grab a coffee on your way to work? Check if there’s a cafe on your new commute.

The moving experience will be a lot less stressful if you can seamlessly implement some of your old routines. Do your groundwork before you move so you’ll already feel familiar when you arrive in town.

Stay Organized to Reduce Moving Stress

Moving takes a lot of time and energy, so organization will be your best tool for avoiding stress. Gather the right supplies early on so you have plenty of time to pack. Make a list of everything you’re taking with you and get rid of everything else. Categorize everything and label boxes accordingly. If you’re hiring a van or professional movers, schedule them well in advance of moving day.

And remember: moving to a new home isn’t just about literally moving your stuff. There are a ton of other little things you need to take care of: like changing your address, canceling subscriptions and services, and cleaning your home in time for its new owners. Staying organized and thinking ahead will ensure your move goes off without a hitch.

Use Proper Supplies. When in Doubt, Hire Professionals

The last thing you want to worry about when moving is the safety of your possessions. Even in simple moves, furniture and boxes often get damaged — the risk is even higher for long-distance moves.

To avoid damage, take extra care both before and during the move. Use proper supplies (like sturdy boxes, moving blankets and bubble wrap) to protect your possessions. On moving day, be sure to have an able-bodied crew, whether it’s your family and friends or a professional team like You Move Me.

Let yourself feel emotions

Moving is literally a life-changing experience and you’ll inevitably experience a lot of different emotions. There’s the excitement of starting a new chapter but also fear of the unknown. It can also be sad to say goodbye to neighbors, colleagues, and friends.

To reduce the weight of stressful emotions, try not to bottle them up. If you hold your emotions in, it will only make you feel more overwhelmed. Instead, turn to friends and family for support, and lean into whatever you’re feeling. This will help you to cope better with the stress of moving.

Say Your Goodbyes — And Your Hellos

This will be one of the hardest parts of the moving process, but it’s also one of the most important. Saying goodbye is crucial for getting closure. It’s also an opportunity to make concrete plans to see your friends and family in the future.

Once you’ve arrived in your new town, you’ll want to take time to introduce yourself to your neighbors and colleagues. Find out if there are any clubs you can join in the community or at work. The more social you get right off the bat, the faster you’ll integrate into your new community and feel more at home.

Unpack Quickly to Settle Into Your New Life With Ease

When you arrive at your new home, it’ll be a mess of boxes, furniture, and emotions. It will take time to reorganize and get comfortable in an unfamiliar place, but don’t put off unpacking! Moving is stressful because it’s disruptive to your regular routine. The sooner you unpack and get settled — in your new home, job, and community — the sooner you’ll feel grounded and ready to start your next chapter.

Save money with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Request a Free Quote Online.

Moving Guide During COVID-19

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Moving Guide During COVID-19Relocating in the Time of Coronavirus

The novel Coronavirus and the disease it causes, COVID-19, have changed our entire world in a matter of a few weeks. What was once routine is now more difficult and requires more forethought. Still, some things in life will go on. If you’ve sold your home or are relocating for a job, you might still have to go through with it.

This blog is meant to be a guide to keeping your family and your possessions safe no matter whether you’re moving locally or cross-country.

Moving yourself might not be the best idea right now. Driving a big truck full of your stuff can be a lot more hassle than driving your personal vehicle. While people are working hard to keep themselves and everyone safe, the less time you spend out in the world the better it will be.

Hiring professional movers, for local or long distance moves, will increase your ability to maintain social distancing while still making your move easy and smooth.

Packing up

Most of the information available shows that the Coronavirus doesn’t survive well on porous surfaces, like cardboard. This study says that it doesn’t survive more than three days on any surface.

So, pack your boxes and let them sit for a few days before the movers arrive.

There are many general moving guides out there, but the basics are to keep out what you’ll need for the first day or two in your new home. Personal items, things like coffeemakers, and more all make sense.

One thing that can help everyone is to wrap your furniture in plastic. This will give you a removable coating around your furniture that you can discard immediately.

Try not to be there when the movers arrive to take your things away. While they should be wearing masks and gloves, good social distancing would dictate leaving before they arrive. Preferably, a day or so earlier. Otherwise, try to sit outside to minimize contact.

Mark everything well. It’ll be easier to distribute when you arrive at your new home.

You might want to wait a couple of days after delivery to give the virus time to die off. If everyone is taking the proper precautions, you shouldn’t need this, but if someone in your house is in a vulnerable group, it might be worth doing.

Moving the Family

The key to moving the family is to keep everyone together and out of public spaces as much as possible.

  • Plan your route to avoid densely populated areas. The higher concentration of population, the more likely you are to enter a so-called “hot zone” where the virus is very common. Stay as far out in rural areas as you can, even if this puts you out of your way a bit. Gas prices are low, so it won’t be a huge expense.
  • Pack snacks and meals. Some things, like sandwiches, fruit, and even fried chicken, travel very well. Pack all the food and snacks you’ll need for the first day or so. If you choose a drive-thru for fast food, choose a national chain. They’ve all put in place measures to keep you safe. Every time someone uses a restroom, make sure they wash their hands well.
  • Wear masks in public. Wearing masks protects others from you in case you have the virus. It might feel strange at first, but most reasonable people will appreciate it. See the latest instructions from the Centers for Disease (CDC), but as of this writing, even bandanas are acceptable protection. Plus, the kids will think it’s fun.
  • Staying overnight. If you decide to stay in a hotel, even if your move was local, choose a national chain. Look at how they’re cleaning their rooms. Many hotels are taking extra precautions to clean rooms more thoroughly than ever. If possible, depending on where you’re traveling, camping in your own tent might be an even better option. Take extra precautions in public spaces, but there are possibilities for being safer outdoors. You can sleep in your own sleeping bags on the bed for added precaution.

Arriving at your new home

Almost everyone will clean their new home before they settle in. With the possibility of the Coronavirus, it’s even more important to clean well now.

  • Time – If the house, condo, or apartment you’re moving into hasn’t been occupied in the last week or so, there’s a good chance that the surfaces are safe. Again, check current CDC guidelines, but the information as of this writing is that the virus can only survive on surfaces for about three days.
  • Use soap and water – According to this article from the New York Times, soap and water are the best tools for killing the Coronavirus and most other germs. There’s a long chemistry lesson, but it appears to work. So, wash all the hard surfaces with a little bit of soap in water. For carpets, you can use a rug shampooer or hire someone to come in, if they follow social distancing procedures. Curtains can be washed in a washing machine with laundry soap.

Moving your household

The best way to move right now is to let the professionals do it. In fact, you can get a quote from a pro here.

A professional moving company can pick everything up, store it if needed, and deliver on exactly the day you request. This means you can have it delivered before you arrive or on a day and time that you’re not home.

The biggest advantage to having professionals handle the moving is that you don’t have to have extra contact with a truck rental agent, picking up or dropping off. You can get to where you want to be without having to take the extra contact that a rental usually takes.

Often, it’s less expensive than you might think once you factor in rental, gas costs, food, additional lodging, and more incidentals.

Safe moving in the time of the Coronavirus

With proper precautions and a little cleaning, you can get everything, and everyone, moved safely. This situation won’t last forever, but, according to experts, we can expect to have to change how we live for at least the next few years.

Please contact us if you have concerns about specific Pony Express Moving Services safety precautions, procedures, or hours of operation. Please note that the COVID-19 situation is changing rapidly. Accordingly, Pony Express Moving Services must adjust its processes to best serve our communities and ensure the safety of our employees and customers.

Our COVID-19 Response

Our COVID-19 ResponseTo our valued customers:

As the coronavirus (COVID-19) continues to disrupt daily life, Pony Express Moving Services wants to assure homeowners and business customers that we are taking steps to help our employees and customers stay safe and healthy.

Open, Fully Staffed, and Ready to Help the Communities We Serve

We know many of you are working from home and self-quarantining.

Pony Express Moving Services is ready to help with service anytime you need us. We’re still operating under our normal hours of operation. We’re carefully monitoring the COVID-19 situation and strictly following government health and safety guidelines to minimize the spread of the virus and protect our customers and employees in every community we serve.

Our Movers are Essential Service Providers

All Pony Express Moving Services movers who visit your home or business will adhere to our high standards of cleanliness, safety, and hygiene before, during, and after every service visit.

In order to ensure maximum effectiveness, we’ve instructed our service technicians to uphold and enhance our already strict cleaning and disinfecting measures to ensure the safest possible work environment. Additionally, we’re following CDC (Centers for Disease Control) guidelines designed to stop the spread of the virus, including:

  • Wearing personal protective equipment
  • Eliminating physical contact, including handshakes. We’ll use only non-contact methods of greeting
  • Maintaining effective social distancing all the time
  • Washing hands thoroughly with soap and water for at least 20 seconds at every opportunity
  • Using hand sanitizer
  • Using disinfectant products to ensure touch-points are clean in work-spaces, vehicles, and on equipment
  • Sanitizing shared-use devices such as tablets and clipboards; customers should consider using their own pens to sign paperwork

Customer Service

Our customer service department is fully staffed to assist you with scheduling service calls, answering questions and meeting all your needs. We have implemented the following additional precautions to ensure a safe experience and excellent service.

  • Our customer service representatives and service technicians will ask if anyone is symptomatic of illness.
  • We’ll honor special requests from customers seeking to maintain a safe distance from our service technicians.
  • Pony Express Moving Services personnel are always aware of the risks and symptoms of illness. Any employee feeling potential signs of the virus will stay home and seek a professional medical evaluation.
  • You can count on all of us at Pony Express Moving Services to conduct ourselves with the highest level of professionalism and dependability throughout this health crisis.

Please contact us if you have concerns about specific Pony Express Moving Services safety precautions, procedures, or hours of operation. Please note that the COVID-19 situation is changing rapidly. Accordingly, Pony Express Moving Services must adjust its processes to best serve our communities and ensure the safety of our employees and customers.

Tax Deductible Moving Expenses

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No one enjoys the process of moving, but we all have to do it at one time or another. Did you know that if you’re moving, or have already moved within one year of starting a new job, you may be able to claim moving expenses on your tax return? Even if you didn’t have a job lined up before moving, or you didn’t start a job right away after moving, you may be able to claim moving expenses. Take a look and see if you qualify for the sometimes overlooked tax deductible moving expenses and get your paperwork together now for faster and easier filing next year.

Tax Deductible Moving Expenses

Not everyone will qualify for this type of tax deduction, but the Internal Revenue Service has two basic rules. One is what it calls the “distance test,” which is a requirement that the new home is located at least 50 miles further than your prior work location was from your old home. If you did not have a workplace, or if you worked from home before the move, then the new job must be at least 50 miles from your old home. While this may sound a little confusing, IRS form 3903 has a simple worksheet that will help you figure this out.

The second IRS requirement is the “time test,” which states that you must have had 39 weeks of full-time employment in the 12 months following the move. This is where things can get a little complicated, as a move late in the year wouldn’t leave enough time to have passed to meet the requirement before the tax year is over, and the deduction can’t be taken the following year.

However, the IRS will allow you to take the deduction if you expect to work at least 39 weeks at full-time status following the move. If the year passes and you don’t meet the requirement, you can amend your tax return by filing Form 1040X, Amended U.S. Individual Income Tax Return. More simply, you could also report the amount deducted as income on the next year’s tax return as “other” income.

There are some exceptions to the time test requirement, in the case that:

  • Your employer transfers you at their request.
  • You are laid off from the job for any reasons other than willful misconduct.
  • The job ends because you become disabled.
  • You meet certain requirements for retirees or survivors living outside the United States (see the IRS website for details if you’re living abroad).
  • You are in the armed forces and a permanent change of station is behind the move.
  • The form is being filed for someone who has passed away.

Qualified expenses include three key areas of moving-related costs, but do not include any for which your employer has reimbursed you.

Deductible expenses include:

Travel costs
Transportation and housing or lodging expenses for yourself and household members while moving from the old place to the new home can be eligible. The cost of meals during the travel is not part of the deal, however, but the rental of a vehicle may be included. Keep receipts for tolls, gas purchases, and hotel charges to apply to the deduction.

Packing materials and shipping
Hold onto the receipts from any moving and storage companies you use, and even for any boxes you purchase, because the costs associated with packing, crating, and transporting your personal property and household goods can be deducted. You may also be able to include the cost of storing and insuring these items while in transit, and even costs associated with transporting family pets can be deducted.

Utility fees
You can deduct the costs of connecting or disconnecting utilities if you’re charged any associated fees. Late fees and reimbursable deposits don’t count toward the deduction.

Other fees won’t be covered, such as any part of the purchase price of the new home, or any costs of related to buying or selling either home, or homeowner’s association fees. Renters can’t deduct any charges related to breaking or entering into a lease, nor can anyone deducted other money lost, such as unused gym membership dues or other subscription services.

Of course, none of this information is a good substitute for sitting down and talking to a qualified tax professional, and all of the information and links to the any of the forms you may need can be found at IRS.gov and in Publication 521, Moving Expenses..

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Packing Books For a Move

Packing Books For a MoveThere are a few predicaments all book lovers can relate to.

One, the overwhelming desire to buy or borrow new books when you already have a huge to-read list at home.

Two, hours at a time vanishing when you don’t realize how long you’ve been reading.

Three, cursing your book-buying habit when it comes time to move.

Moving books is tough! They’re heavy, often fragile, vulnerable to water damage and tough to keep organized. You might own hundreds or even thousands of books. You might be able to appreciate how poetic your favorite habit becoming such an albatross during your new chapter in life would be… if you weren’t in such a bad mood. Luckily, moving books doesn’t have to be frustrating! In fact, packing books and moving your collection efficiently and safely is easier than you think! All you have to do is follow a few of these helpful book-moving guidelines:

Go through your collection.

Moving is the ideal time to take a long, critical look at all the books you have. Culling your book collection means you’ll have fewer things to pack and move. Start this process a month or two before your move is scheduled. Go spine by spine, and look at each book you have. Ask yourself if you’ve read it, if you plan on reading it or if it has sentimental value to you. Be honest. You didn’t read Absalom, Absalom when it was assigned in college, and you probably won’t read it now.

If you can’t answer ‘yes’ to any of these questions about any particular book, it’s time for that book to go. Don’t leave it sitting around so you can go back on your choice, either. Instead, take the books you’re passing on to a used bookstore or one of many other places that take book donations. Seeing those books off may hurt a bit now, but your movers (and your back!) will thank you later. Plus, you’ll have more room to buy new books!

Go for small boxes.

One of the easiest mistakes to make when packing books is packing boxes too full. Books are heavy, and their bulk adds up quickly. Go for boxes that are smaller than 16″ by 12″ by 12″, even if those are the common measurements for small ones from hardware stores.

Re-purpose smaller banana boxes, apple boxes, or old shipping boxes. If you have no choice but to use larger boxes, don’t fill them all the way full. You can fill them halfway with books and use the other half for clothing, linen, or other lighter items. You want to avoid the potential disaster for both you and your books that heavy boxes can cause. Spread out the weight of the books, even if it means packing more boxes.

Take the time to prep each box.

Heavy, overloaded boxes filled with books break more easily than others. If you need to pack boxes full of books, you’ll have to prepare them first. Cover all the seams on the box with a double layer of packing tape. When you tape the center flap on the bottom, make sure the tape runs at least halfway up the box on the sides.

Extra tape crisscrossed across the bottom of the box is never a bad idea. If you want to be especially cautious, cut additional pieces of cardboard to place inside the bottom of the box. This will add additional protection and weight disbursement.

Pay special attention to the way you pack both paperbacks and hardcovers.

There are certain techniques you can take when packing both paperbacks and hardcovers so they remain safe.

Tips for Hardcover Books

  • Hardcover books should be placed upright, with their spines against the side of the box.
  • You want to pack hardcovers tightly, but not so tightly that you won’t be able to get them out of the box.
  • If you’re packing moderately valuable editions, wrap those in packing paper to protect their covers.
  • If they’re especially valuable editions, use cardboard slotted between volumes to keep them from shifting during transport.

Tips for Paperback Books

  • Paperbacks can be packed in multiple ways. You can stack them flat or spine first so that their paper edges face upwards. Don’t pack them so the edges of the pages face down or they’ll bend and warp. If you leave the boxes this way long term, they’ll be permanently damaged.
  • Fill empty spaces with wadded-up paper to help limit any shifting in the box. You want to keep the books from falling onto their sides or bending.

Now that you  know how to pack your books like an expert, you still have to worry about moving them.

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