Author Archives: Ed Mezer

How to Pack A TV Safely

This entry was posted in Local Moving, Moving Tips, Packing Tips and tagged on by .

There aren’t many items that pose more difficulty during a move than a television. Uniquely shaped, fragile, and costly–TVs aren’t something that can just be packed into any old box and tossed in the back of a truck. That’s why it’s so important to know how to pack a TV prior to moving. Sure, it may cost you a little additional time and money on the front end, but when your 65-inch flat screen arrives at your new place in the exact same condition it left the old one, you’ll be glad you invested in the effort!

Whether you’re preparing for a cross-country move or simply placing your current TV in storage after an upgrade, the following guide will teach you how to pack a TV prior to a move properly:

How to Pack A TV SafelyHow To Pack A TV For Storage or Moving: Materials, Preparation and Packaging

  1. Purchase necessary materials

There are several items necessary to make sure your TV is safe during the moving process, including:

  • Furniture Pad
  • Blanket
  • Mover’s Wrap (i.e., bubble wrap)
  • Box Tape
  • Flat Screen TV Cover
  • Cardboard TV Box
  1. Disconnect all cables and accessories

First, you’ll want to take pictures of the television and entertainment center that you’ll be disassembling for reference later, particularly photos of how the wires from accessories like DVD players and gaming consoles are connected to the back of the TV. The next step is to unplug all the cords from the back of the television and wrap them up into neat coils before placing them, along with the remote(s), in a clear, well-labeled plastic bag.

  1. Remove the TV stand or wall mount

Depending on whether your TV sits on a stand or is wall-mounted, you’ll want to remove it and gently lay it screen-side down on a towel or blanket. At that point, you can disassemble the stand or remove the wall mount, making sure to place all screws and other components in the same plastic bag as the cords and remote.

  1. Clean the TV 

After all the cables and wires have been disconnected and the TV removed from the stand or mount, you can clean the screen with a TV screen solution, used canned air to get rid of the dust in the back vents, and a microfiber cloth on the outside TV casing will do wonders on the dust.

  1. Protect the screen

When discussing how to pack a TV safely, nothing is more important than protecting the screen. Ideally, you should save the original packing material the TV came in, but if not, bubble wrap, a blanket, or a flat screen TV cover–which can be purchased at most local hardware stores–can be wrapped around the screen and secured with tape.

  1. Use the right box

In terms of the box, if you don’t have the original packaging, your best bet is to purchase a TV moving box kit from a home improvement retailer like Home Depot or Lowe’s. These handy all-in-one kits come equipped with foam cushions and double-walled boxes, which can be expanded or contracted to accommodate nearly every size of television.

  • How To Pack TV For Moving Without Box

There are some situations in which a TV box simply can’t be procured prior to a move, and in those instances, you will need to know how to pack a TV for moving without a box. Moving experts recommend that you should first wrap the television in at least three layers of bubble wrap, plus a furniture pad or thick blanket, and then secure it between larger pieces of furniture.

How To Protect A TV During Move: Shipping and Transportation

Many larger televisions simply won’t fit in a car or SUV, and even if you manage to fit your flatscreen in your vehicle, the vibrations in the cramped setting can leave the screen vulnerable to cracking or screen distortions. That’s why it’s advisable to utilize a rental truck–and be sure the TV is placed upright and between two other flat, sturdy objects (a mattress is one great option) to ensure any load shifts in the moving truck do not smash the TV.

Hire an Expert to Move Your TV

As you can probably tell, there’s quite a bit to consider when thinking about how to pack a TV safely. From making sure you have all the necessary supplies and materials to disassembling and cleaning the TV, to packaging and transporting it, it can be a lot to deal with. That’s why so many people turn to professional moving companies to handle the packing and transporting of large, costly items like TVs.

Save money with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Free moving quotes.

Tips for Moving in the Spring

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After the harsh and cold winter months comes the spring—a season that represents the start of new beginnings, and also the time of year when the weather is nice and mild. For these reasons and many more, spring is considered as one of the best times of the year for moving. When you consider the fact that movers usually offer lower rates in the springtime when compared to the summer months, it’s no surprise that many people schedule their relocations to fall within these months of the year.

Tips for Moving in the SpringPony Express Moving Services has been a trusted service provider for years, offering local and long-distance moving and storage services for commercial and residential customers. While spring may be the perfect time to schedule your move, relocation is a complex process at any time of the year. For this reason, our helpful experts at Pony Express Moving Services have gathered together this list of tips to help you make your spring move a whole lot easier.

Plan Your Move Early

Although not as busy as the summer season, the spring season is also a busy time. With this, you need to play your move early on by:

  • Finalizing your Move Date: The first and last days of the month are the busiest days so try to avoid scheduling your move during these days. If possible, choose a weekday because you will most likely be able to get a lower rate.
  • Prepare Your To-Do List: Create a checklist of all the move-related tasks that you need to accomplish.
  • Create Your Budget: Get moving cost estimates from moving companies and consider all the expenses that you need to prepare for, including a budget for gas and road stops, and also snacks and drinks for you and your moving team during the move.
  • Create an Inventory of Your Belongings: Create an inventory of all the household items that you will bring with you. This will also help you check to see if anything has been left behind when you unload your items into your new home.

Transfer Your Utilities

Moving into a home without water, electricity, gas, cable TV, or internet service is even worse than it sounds. Before you move to your new home, make the necessary arrangements to transfer your utilities and disconnect the ones installed in your current home.

Monitor the Weather

The weather during the spring season can be unpredictable. Of course, you would want to move when the weather is nice and not when it’s raining. With this, it is recommended to monitor the weather forecasts to have a smooth moving experience. You might also want to prepare furniture covers just in case the weather becomes unpleasant mid-move, to protect your belongings from the rain.

Leave Early

Nobody wants to get stuck in traffic – especially when you have a lot of household items to move. Therefore, you need to plan out your moving time and routes in order to avoid heavy traffic as much as possible. If possible, aim to arrive at your new home early – perhaps even just before sunrise, if possible – to skip getting stuck in traffic, and to finish moving in early. Doing this will also help to give you more time to get settled in at daylight, instead of trying to move in after dark or after it’s gotten too late.

Spring Cleaning Before the Move

Take the time to go through your items and sort according to which ones would you bring with you, which ones would you dispose, and which ones to sell or give to charity. Not only will this allow you to reduce the number of items that you need to pack, but also prevent you from bringing junk to your brand new living space.

Save money with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Free moving quotes.

Things You Can Do To Make Moving Less Stressful

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We all know that moving can be stressful. There are a lot of things to do and it always feels like you might be forgetting something. Also, changing your home implies a lot of emotional strain as well.Things You Can Do To Make Moving Less Stressful

So here we will tell you 5 things you can do to make moving less stressful. We will also explore why moving is so stressful in the first place.

‍The emotional stress of moving

Moving is stressful for many people. But why is moving so stressful?

The emotional stress of moving is notorious because changing home is a complex experience. It involves a lot of little details (changing the address for every subscription or payment you have, for example). And it also involves a lot of emotional effort. A move means letting go of the home you once knew and embarking on an adventure: new neighbors, new places, and new routines.

Basically, you have a lot of little “to-dos” on your mind while also coping with the emotional stress of changing that place you call home and having to learn a lot of new things for your day-to-day activities.

‍How to make moving less stressful

You can find a lot of articles on the internet that try to teach you “how to make your move stress-free”. However, we don’t agree with that. Moving implies a bit of stress because it is an important decision. There are also many things you have to do and make sure you complete correctly. Not to mention that, like almost everything, it implies change and some uncertainties.

That is why we are believers of making moving less stressful. An important part of achieving that is knowing that, rationally, moving is a stressful event. Many things demand your attention and it can overwhelm you at times!

However, rest assured that it is completely possible to make the experience less stressful.

‍5 practical, handy tips to make moving less stressful

‍1. Accept that stress is a normal part of the moving process

The first step to overcoming moving stress is acceptance. If you acknowledge that you are probably going to incur some stress over the course of your move, you’re less likely to let it set you back when it happens. You will be prepared for it.

Think about it like this: stress is a natural human response to a demanding circumstance. However, you have a say in how you react to that stress. You can take it as something negative and have a bad time. Or you can work your way through it and accomplish great things.

Our best advice is to take the stress for what it is and acknowledge the feeling. That way, you can actually work with it instead of being controlled by it. The most important thing is to recognize the stress without letting it deter you from the tasks at hand.

‍2. Stay organized!

Something that will help you a lot before, during, and after your move is to be organized every step of the way! For this, a list will be a very good ally.

There are a lot of things you have to do before, during, and after a move. Keeping all of this only in your head could lead to extra stress and to forgetting some details. So to reduce stress and minimize forgetfulness, writing everything down will definitely make a big difference!

3. Honor the journey, all of it

Moving is also a heavily emotional process. Apart from all the things you have to do, moving means a lot of change will come to your life. You leave things behind and you meet new people. This can generate both stress and excitement. So, honor that process and live the journey fully.

Things that can help ease your stress are to research about your new town, neighborhood or city. Don’t focus only on what you are leaving behind and how that makes you sad. You can also look forward to all the new, cool things awaiting you!

‍4. Try to keep a positive mindset

Keeping a positive mindset makes a big difference in every aspect of your life, not just moving! Science has shown that positive thinking helps with stress management and can even improve your health.

So while you face the stress generated by your upcoming move, remember to see it in a positive light. Embrace it, accept it, be patient with yourself. And try to see the bright side of things. This will definitely make a difference for the better.

It is also very important to look for support in friends and family instead of dealing with everything by yourself. Speaking with others will help you keep your feet grounded and not get carried away by the stress.

‍5. Reduce clutter as much as possible

Clutter is stressful. So to reduce the visual stress created by clutter, try to minimize the junk that’s occupying extra space in your home. You will feel more relieved almost immediately. You can clear the clutter using the Marie Kondo method or simply by organizing things into three piles: sell, donate, and throw away.

This will also help you a lot with moving, because you will have less things to worry about. You can even look at moving as an opportunity to declutter. Remember how we talked about trying to keep a positive mindset? Well, how you approach organizing and decluttering can make a big difference.

Oh, and another pro tip? Unpack in your new location as soon as you can. This will help you avoid things piling up.

Save money with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Free moving quotes.

A February Move

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February is the month of hearts, candy, and tons of red decor everywhere when you walk into a store. However, despite this being the month of celebrating love thanks to Valentine’s Day…there are several people who decide that they are moving during February.

A February MoveIn Boston area, the average daily temperature throughout February has a daily average of being around 41 degrees with a low of 24 degrees. However, keep in mind, we have set record temperatures during this time before with highs being in the upper 60’s, and even posting a negative 3-degree temp at one point in February over the past several years. It can rain, it can snow, it can be sunny, and it can be bitterly cold and windy. Therefore, if you decide to move in February, you need to remember a few things to make this go off without a hitch!

1. Make sure that you double-check all the moving details with us prior to your move. Remember, we can move in almost any type of weather. However, if you were to be dealing with several feet of fresh snow, it may mean having to postpone by a few hours until the roadways have been cleared.

2. Have some old towels on hand to not only cover the floors but to wipe off boxes that are coming into your new home if there is snow or rain falling.

3. To save you a huge bill, go ahead and lower the heat temp in the house. Remember, people are going to be coming and going with loads, there is no need to try to heat up the great outdoors!

4. Make sure that the sidewalks, driveways, and the like are cleared as best as you can. You may want to consider throwing down some sidewalk salt if you can to make this safer for everyone.

5. To help with the cold, why not have a crockpot of hot chocolate or apple cider heating in the kitchen. You will enjoy the warm beverage as the move is taking place, and your movers will appreciate this kindness as well.

6. Pack those winter essentials with you in your car, such as an extra coat, boots, and the like. You would hate to be ready to leave the house for your new home and realize that the winter gear you normally wear was packed and loaded onto the truck!

February can be a great month for many reasons, and it could be that moving into a new home is one of the reasons that you are excited for it to get here!

Save money with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Free moving quotes.

Saving Time When Moving

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By the time moving day arrives, you just want to get it over with already. Moving to a new house is a time-consuming process, and a lot of the effort comes into play before you even get to the move.

Saving Time When Moving

Saving Time When Moving

The good news is that you don’t have to spend a lot of time on the moving process. We’ve put together a few key tips to help you save time when moving, so you can start making yourself at home.

Make a Schedule

This seems more like an obvious aspect than a hot tip for the organized ones among us. Making a schedule is crucial to saving time while moving. By planning the process, you’ll be able to tackle your tasks with ease and won’t risk scrambling at the last minute to get things done.

Start 60 days before your move and make a checklist of things you need to do. Include even the things you’re sure you could never forget. Things can easily fall through the cracks in the busyness of planning and moving. By having them on your list, you’re sure to remember them. And on the plus side: you’ll get the satisfaction of ticking things off the list.

Make sure to set due dates and fight the urge to save the harder or more tedious items for last.

Take a Moment to Downsize

We’ve shared a lot about downsizing your possessions, and with good reason: it’s honestly the best thing you can do for yourself. A home relocation is a perfect time to evaluate what you’ve got and kiss it goodbye if you don’t need it.

There are multiple benefits to channeling your inner Marie Kondo before moving day. Firstly, it just feels good to lighten your load, clear the clutter, and let someone else give your stuff a loving home. Sure, it may be hard to part with things, but trust us: you’ll be glad you did.

A more practical benefit? You’ll save time and money on your move. The less stuff you have, the less you have to pack, the less you have to move, and the less you have to unpack and find a place for. You’ll also save space in a moving truck and save the time and effort of movers, meaning you’ll spend less money on your move.

Pack Like the Pros… Or Hire Them

Saving time on moving day isn’t just about swiftly prepping and getting out of your current home. It’s also about making things efficient in your new home, which means “starting with the end in mind.”

Packing like a pro means labeling like a pro, helping to ensure your boxes arrive in the right rooms in your new home. Try creating a color-coded system for your labels, using a single color per room for easy recognition. Make sure to clearly label on multiple sides and the top, as your boxes will shift in the move.

Do future you a favor, and be specific with your box contents when you can. No, that doesn’t mean writing up a full inventory on each and every box. It means being clear about what goes where. For example, MASTER BEDROOM – NAME – DRESSER will let you know whose stuff is in the box and where you’ll expect to unpack them (the dresser, in this case).

If you really want to save some time, hire the experts to pack for you. A full-service moving company will show up at your house with all of the supplies, pack all of your things, and pack your items, so they’re safe for transport. They’ll even unpack for you in your new home and take all of the waste away with them.

Collect the Right Moving Supplies

Don’t spend time scrambling for more boxes and bubble wrap while you’re getting packed. Start with all of the moving supplies you need, and save yourself the hunting or trip to the packing store.

Once you’ve downsized, you’ll have a better idea of how much stuff you have. Then, you can start collecting boxes. Consider other things like bubble wrap, newspaper, markers, tape, box cutters, and other supplies.

Want to save time, money, and waste? Repurpose things you have for packing your items. Suitcases make great replacements for boxes. Some dressers can remain full, or you can take out the dressers and leave the items in. Rags, towels, and clothes make great padding for fragile items.

Arrange Your House for Moving Day

Check with your mover first to see if they’ll unplug your appliances if you’re moving them. Many movers won’t do it for you (or will charge more if it’s a service you need), so plan ahead. That includes light fixtures and other electronics.

Next, you’ll want to prepare your home for navigating the space with boxes and furniture. Clear walkways and ensure the path to the door is open. Tell your movers in advance if there are things in your home that you aren’t taking with you. That will save you time and effort during the move.

Enlist an Expert Moving Team

No matter how much you’ve moved in your life, an expert mover has done it more. They have moving down to a science and will save time while making it all look effortless. You may be tempted to go with a DIY move, but trust us: it almost always costs more time, money, and energy than you anticipate.

Save money with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Free moving quotes.

How to Pack Fragile Items When You Move

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When it comes to your belongings, some items are certainly more fragile than others. Fine art, glassware, and other antiques require careful packing and handling, as well as proper storage, in order to remain in pristine condition, especially if a mover is handling your items. Whether you’re packing a valuable set of delicate china or even just a few old photographs, here are some tips to keep your fragile and valuable items safe during the move.

How to Pack Fragile Items When You MovePrepare in advance

When preparing for a move, the first thing you should do is sit down and create a list of all your delicate, valuable, or fragile items. This inventory list will be invaluable in the rare, but oh-so-unfortunate event that anything breaks or goes missing during the move and you end up having to make an insurance claim.

In addition to creating an inventory list, it’s also important to take a few photographs of each item.

How to pack and store the most popular fragile items

Fine China

If you’re packing different kinds of fine china or dishes, start by grouping like items together – plates with plates, bowls with bowls, cups with cups, saucers with saucers, and so on. Neatly wrap each item in tissue paper, keeping them organized by type and size. Use scotch tape to secure the tissue paper, rather than packing tape, as packing tape is very strong and can easily rip right through tissue paper.

Once the pieces are wrapped with tissue paper, wrap each piece with bubble paper, covering every exposed area. You should no longer feel the china underneath the padding.

If you’re packing china plates, you can stack them, but keep in mind that if the plates are heavy, you should not stack more than 5 plates at a time. If they’re light and small like saucers or bread plates, you can stack up to 6 plates. Use your best judgment here!


Wrap glasses individually with packing paper, plain newsprint, or bubble wrap. To ensure that wrapping stays in place, secure it with a small strip of scotch tape. Glasses and delicate stemware are best protected from damage when they’re packed in boxes that are divided into individual cells, like this one.

Everyday glassware, from all purpose drinkware to casual stemware, should be stored in a dry, dust, and pest-free environment. While unpacking, you might be tempted to crowd your cabinets with as many glasses as possible, but it’s best to let them breathe and allow for some wiggle room. This will prevent scratches, as well as any accidental breakage.


Air can cause silverware to tarnish, so it’s important that all silverware pieces – flatware, coffee sets, dishes – are wrapped completely in clean, unprinted packing or tissue paper. Loose silverware should be wrapped in sets with clear plastic, tissue, or packing paper.

If your silverware is in a chest, you still may want to consider wrapping the pieces individually and repositioning them. You can fill all empty spaces in the chest with tissue paper or clean paper towels and wrap the chest with a large blanket or bath towel for further protection.

Vintage Photographs

Prolonged exposure to direct sunlight can cause fading and loss of sheet integrity. To keep your old photographs in pristine condition during the move, it’s important to protect them from light as much as possible.

If unframed, the best way to store old photographs is in archival storage materials or a dark container, such as a Solander Box. Make sure that all materials are labeled “acid free” when looking to purchase scrapbooks, filing cabinets, or other packing and storage materials.

Fine Art

Handle artwork as little as possible. Finger oils can damage artwork by leaving smudges and oily residue. Especially when caring for prints and works on paper, you can greatly reduce the risks of creases, bends, or smudges by carrying paper by the two corners or by supporting the work from underneath, rather than pinching it.

It’s also important to remember to only lean canvases against a flat surface. However obvious,  leaning the front or back of a stretched canvas against a sharp or pointed object, no matter how small, will leave a dent that could irreparably damage the piece. If you lean a work of art against anything, make sure to lean it on the wood of its stretcher bars to ensure that nothing presses against the canvas.

Label your boxes

Once you’ve successfully packed your boxes, make sure to label each one with your name, the contents, and a vertical arrow pointing upward to indicate that the box should not be loaded on its side. In addition, the words “FRAGILE” or “HANDLE WITH CARE” should be displayed prominently on at least two adjacent sides of each box.

Save money with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Free moving quotes.

Office Moving Checklist and Timeline

Moving to a new office space is just as involved a process as moving to a new home. You’ve got big, bulky office furniture, difficult-to-pack electronics, and multiple rooms worth of knick-knacks to get packed up. And usually, there’s not a whole lot of time to get it all done (you can’t exactly shut down operations for a week to sort things out). Whether you’re moving to a new floor or across the country, office relocation is a lot of work, regardless of the size of your company. If you’re trying to navigate one, use this our timeline and checklist as your guide to moving to a new office space.

Office Moving Checklist and TimelineOffice move planning can start as early as a year before your move date, but six months is typically when you start looking for relocation services and start planning the logistics of a business move. Here is our step-by-step timeline to help you stay organized.

6 months before your move

Here’s what you need to consider six months before an office move.

Review the current lease

If the lease for your current office isn’t up yet, will you lose your deposit? What repairs do you need to do before you hand the key over to the landlord? Are you responsible for property damage such as broken lights or chipped paint?

Designate an in-office moving team

Do you want to be involved in every aspect of the moving process or just some? Are you the point person or should you assign that responsibility to someone else on your team? Delegate some tasks to your moving project management team, clearly defining roles. Who is planning, packing, unpacking, organizing, decorating?

Make a decommissioning plan

Decommissioning goes way beyond just cleaning your old office. Decommissioning is more like restoring it to its original condition before you moved in. It includes removing cables and electrical installations, fixtures, signs and logos, furniture, and so on. It also involves repairs to the property damage and even small things like replacing burnt-out lightbulbs. Your lease should specify the details, and if you don’t want legal trouble or to lose your security deposit, the lease conditions must be adhered to. Make a decommissioning plan early and discuss with your moving team how to assign related tasks.

Set a budget

You might have to adjust it down the road, but at least having some idea from the get-go how much you’ll have to spend will be immensely helpful when you talk to the moving companies. Determine what your non-negotiables are, and think about where you can scale back to save some money. Also, consider the purchasing process. Who will make all the move-related purchases and how will the vendors be paid?

Decide on the level of moving coverage 

Professional moving companies offer at least one type of coverage called released value protection. It’s basic, however, at up to 60 cents per pound. This moving insurance is federally mandated and is included in the move but will only cover so much. You can always replace damaged furniture, but what is something more crucial to your continued business operations, like electronics? It pays to be protected. Think whether you should buy full value protection coverage, which offers significantly more protection, or expand mover coverage further by buying third-party insurance. Deciding on what type of insurance you’ll need will help budget the move more accurately and also communicate your moving-insurance needs to the moving companies.

Start a to-do list

Since more than one person will be involved in planning and organizing the office move, it’s a good idea to start a box or a folder with all your notes and lists. It’s even better if it’s done online. For example, as a collection of Google docs in a simple folder on Google Drive. Centralizing information is a good strategy.

Announce the move to your employees and seek feedback

Plan to send an email and then follow up with an in-person or online meeting. The email should include the new office address, moving date, key features of the new office, the reason for the move, and key dates for the moving process employees should be aware of. After a week or two, schedule an in-person meeting, if possible (or employees can attend remotely), to receive feedback and answer any questions.

Your employees might request changes in workspace needs or work style preferences, especially if the new office has both open and private floor plans. If your company is small, consider one-on-one meetings. If it’s large, and holding a meeting that everyone can attend is not feasible, you can try sending a survey or organizing department meetings. Encourage all employees to keep the move in mind when they plan or take on new projects.

Make sure everything will fit in the new office

While you may intend to bring that massive break-room fridge with you, the dimensions of the kitchen space in your new break-room might not allow for it. Instead of wasting time, energy and money on transporting items that aren’t going to work in your new office space, get the dimensions of your largest items and compare them to the measurements of your next location. This applies to things like your conference room tables, large electrical equipment, and anything else that necessitates a lot of space. Hopefully, you have chosen a new office that allows for the accommodation of your existing furniture and tech, but if you haven’t, you’ll want to know that before you move in — not after.

Make an inventory

Now that you know what will and won’t fit, record what you’re taking and what you’re leaving behind. Even if you’re on a tight budget, you might have to leave some things behind, especially if the new office’s floor plan is different. A full inventory will help you communicate your moving needs to your moving coordinator and will give you a clear picture of the items you’ll need to leave behind (and replace them after the move if necessary).

3-4 months before your move

Here’s what you need to do three to four months before an office move.

Lock in your moving date

By now you have price-compared and settled on one moving company. Make a reservation as soon as you can to secure the date.

Solidify your moving plan

Set dates and tasks for your moving plan. Think about when are the phones getting disconnected. When do the desks need to be cleared? Figure out when the internet connection getting set up in the new office. Assign team leaders and hand out responsibilities to team members (or have the team leaders do it).

Announce the moving date to your employees

Let your employees know the moving date. Communicate your expectations of when their cubicles, offices or workstations need to be packed up, when the utilities are getting disconnected, and so on. If you expect the employees to lift any boxes, ask them if there are any health restrictions. Make sure each employee knows what’s expected of them and when.

Notify your current landlord

As soon as you confirm your company’s move date, tell your current landlord or property manager when you plan to terminate your lease.

Notify outside the company

Let your partners, clients, vendors and anyone else you have business associations with that you’re moving. They will need to know your new contact information and might have questions about how the move will affect them.

Come up with a plan for specialized equipment

Do you need help moving especially heavy equipment or hazardous materials? Order ahead items that take a while to build and ship? Are you replacing or upgrading any specialized equipment that requires special handling?

Hire moving vendors

Even if you hired a full-service moving company that will do the packing and unpacking for you, you might have to seek out other vendors for your move-related needs. If your new office needs landscaping or decorating, now is the time to hire an interior designer. You might also need to hire an office cleaner if the movers or your building don’t offer this service and your current one wouldn’t be able to handle the post-move cleanup.

Start gathering moving supplies

Unless your office already has everything it needs to pack up, or the movers will be packing you, get a head start on purchasing and organizing your packing materials and moving supplies. Chances are your office probably already has a lot of supplies (some boxes, markers, scissors, labels), but you probably still need to source some specialty boxes, packing tape and packing paper. Buy it now. Get creative sourcing your supplies, too. You can get free boxes and other free packing supplies at a lot of places. For more information about what supplies you need, check out our guide to choosing the right moving and packing supplies.


Purge with an open mind and tag anything that is going to be sold or donated. Consider an office warehouse sale or arrange a charity to do a free donation pickup.

Talk to your employees again

Surely by now you have made some adjustments to the moving plan and have updates. Continue your ongoing communication with your employees as they will have questions and concerns. Invite questions or feedback by email, send out important moving updates, and remind them of the new office’s features, including anything they need to know about on-site parking, entering the building, access cards, the new neighborhood, and so on.

2 months before your move

Here’s what you need to do two months before an office move.

Design a floor plan

Determine where the office equipment and furniture will go, where the employees will be sitting, and where the common areas will be. If possible, get an idea of where the Ethernet connections and power sockets are so you’ll know where to set up the tech equipment.

Schedule disconnection, transfer and set up services

Set up internet, phone installation and utilities at the new office. Besides water and electricity setup, you might need to set up garbage and recycling pickup or security services. Plan with your IT to set up computers at the new location. Can they do it internally or do they need help from the outside vendors? Let any vendors (landscaping, security, cleaning) servicing your current office know that you will have to discontinue or transfer their services.

Buy new furniture or equipment

If you’re replacing or adding any office equipment and furniture, start purchasing now as it will take to ship and assemble. You might need help with furniture installation, and decorating takes time.

Reserve offsite storage

Reserve a commercial storage unit near your new office if you don’t have room for stuff like old files, holiday decorations and office furniture you don’t need now but might use in the future.

Come up with a company-wide labeling system

You’re your preferred labeling system — numbers, colors, shapes — as long as it’s consistent throughout the office and all employees are using it.

Start packing

The non-essentials you won’t need in the weeks leading to the move can be packed now. Get it out of the way now so you can prioritize important tasks like packing necessities.

Put address change orders in place

It’s better to start updating documents with your new address earlier rather than later, so place your orders for new business cards, letterhead, envelopes, return labels, etc. right when you know your new address. It’s much better to have all of your updated documents on hand before your move than to risk going days or weeks without them in your new space.

Check on the new office

Does it need cleaning? Can you start decorating and bringing the non-essential items you’ve packed?

1 month before your move

Here’s what you need to do one month before an office move.

Keep tagging furniture, equipment and office supplies

It’s a process, so you won’t be done in a day. Check in with your moving team to make sure the tagging is on track and the employees have what they need to pack their desks.

Finalize plans with your moving team

Confirm the move date once again, and see if there’s a need for a moving-day itinerary to coordinate moving logistics.

Order keys and access cards

Order keys and, if using, employee access cards for your new office in advance so they’ll be ready to hand out before the old office closes for good.

Back up data

Back up all important data on your computer, and use hard drive mirroring software to make a copy of your hard drive. That way if something happens to your computers in transit, you can replicate your current hard drive on a new system. You might want to scan some files to digitize them and shred the paper versions to lighten the load.

Coordinate moving truck departure and arrival

Work with your current and new building managers to secure loading and unloading times. If there are loading docks, great, but if parking is limited, or the area has heavy traffic, it might take some planning. Don’t wait till moving day.

Get a handle on building rules

Unless your company owns the building you are moving out of or into, you will need to get a full breakdown of all building rules around relocating. It may be that you are only allowed to move during non-business hours or that you must put in a special request to use the service elevator. Get these rules from building management as early as you can since it will dictate the logistics of moving day.

Try to move some non-essentials on your own first

Simplify moving day by transporting the little stuff as you can, provided there’s an overlap of timing with your new lease. You can make the whole moving process easier by taking over items like plants and bulk office supplies on your own, especially if you can get them set up in their new locations before you officially move in.

Assign everyone the task of packing up their own desk

While you may be having a moving company come in to take care of the big stuff, it will still be a major help to have everyone responsible for their own desk space. Give your staff a heads up on when they’ll need to have their desks packed up, and try to encourage them to do a little bit at a time so nobody is trying to get all packed up at the last minute. You may need to just give your team a couple of hours of time off on the day before the move to get their desks in order.

1 week before your move

Here’s what you need to do one week before an office move.

Update your address

Update the company website, your financial accounts, social media accounts, subscriptions and business listings (Google, Yelp, local directories) with your new office address. Not sure who else to notify when you move? See our change-of-address checklist. Most items apply to both residential and commercial moves.

Review your moving day schedule with the moving team

Go over what still needs to be done, when the movers arrive, what items should go first and last, who will be on-site to supervise the moving crew, and will lock up after they leave, and whether you will be tipping the movers and providing refreshments.

Remind employees to finish packing

Your IT crew will probably be packing up laptops, monitors and other IT equipment, but all employees should be finishing up clearing their desks and cubicles of office supplies and personal belongings.

Don’t forget IT

One of the biggest complications inherent in moving to a new office space is disconnecting and reconnecting all of your tech. This is a big job, and one that you can’t outsource to the movers, so it’s critical that your team gets to work on it as early as possible. If there are pieces of equipment that you’ll be getting rid of, set up a plan for recycling or donating them. If you’re planning to recycle unneeded equipment instead, check out the EPA’s resources on where and how to do it right.

The day before your move

Finish packing and labeling

By tomorrow everything should be packed and ready to be relocated. Do a walk-through to make sure that’s the case and do (or have someone else do it) the necessary last-minute packing.

Collect employee access cards and keys

Be sure to collect any company keys, parking passes and access cards to return to the landlord or property manager.

On moving day

Here’s what needs to be done on moving day.

Be at the old office to meet the movers

Make sure you (or someone from your office) are there to let the movers in and out, tip them, and provide refreshments (the last two are optional). Someone also should be there to clear a path for the movers if it hadn’t been done and to moderate the move. This includes letting the movers know what should be loaded first and last, pointing out any fragile boxes (even if they’re labeled), and pointing out what furniture items need disassembling.

Do a final walk-through of your vacated office

This is to see if any items were left behind and to document any property damage. Now is also the time to turn in all keys and parking passes unless you’ve made some arrangement with the property owner or manager. It’s a good idea to confirm the termination of your lease at the same time.

After your move

After your office move is complete, here are some action items to help you get settled in your new office space.

Unpack and test your technology

Unpack the essentials and test your phone, computers, servers, printers, and anything else you’re using. Troubleshoot as needed so you won’t miss any time conducting business.

Double-check your change-of-address updates

Confirm that everyone who needed to know was notified of your move, that your online presence lists the new address, and that any stationery, business cards, labels, etc. you are using have also been updated.

Meet with your post-move team

To make sure that you get back on track promptly and that your place of business looks like a professional office, discuss with your team who is removing tags, who is unpacking, and who is stocking the kitchen, restroom(s) and supply cabinets. They should divvy up those tasks among the employees.

Celebrate your new digs

An office relocation is stressful for everyone, including your employees. They deserve some downtime and recognition for their hard work. As a “thank you” for everyone’s cooperation in making it happen and as a way to celebrate your new space, budget in a small party for after the move. You don’t have to be completely set up yet, and it doesn’t have to be anything major — even a mid-day celebration luncheon sometime in the first week after moving will show your staff how much you appreciate their help and welcome exciting things at the new office.

Office moving FAQs

Moving offices can be daunting, and we are sure you have questions. Here are a few answers to the FAQs.

What is involved in an office move?

Planning and organizing your move involves working with your office’s moving team to go through all the steps required to move your office. These include researching, vetting and finding a moving company experienced in office relocations and working with them on the details of your unique move based on your needs and your budget. It also involves whipping your new office in shape, be it cleaning, decorating or remodeling. You should also leave your old office in the condition it was in before you moved in. Otherwise, you risk losing your deposit and facing legal issues.

Office moves also involve changing your address everywhere you have it on your office supplies and online presence, and letting people know. You will be downsizing once you decide what must come with and what you no longer need or won’t fit into the new office. Of course, a fair amount of packing is involved and working with your employees to make sure they know their tasks and deadlines. Then you have to disconnect, transfer and set up all the tech and utilities, including the internet, electricity, computers, phones, servers, and so on. Post-move, you might have to clean your old office. Then, let the new office setup begin. And, hopefully, after all this, some celebration is in order.

How long does it take to relocate an office?

You can start planning as early as a year ahead, but we recommend beginning the process no later than six months before the move. There’s a lot to be done before the movers show up to load everything up. The actual move should be done within a few hours and up to a day for local moves. For long distances, it depends on how many miles your belongings will have to clock in while on the road, which could take a few days.

How can I successfully move my office?

Provided you follow the timeline above, we recommend that you:

  • Start early (six months before the move is ideal)
  • Create a moving team and appoint its manager
  • Do research to find the best moving company experienced in commercial moving
  • Assign employees tasks (like packing up their own desks)
  • Have a clear IT disconnect/transfer/setup plan
  • Know your new and old building rules
  • Put address change orders early on
  • Be diligent about labeling your boxes
  • Make sure that everything will fit into your new space (and downsize accordingly)
  • Move the non-essentials first (and maybe even on your own)
  • Have an office party to celebrate the move. You all deserved it!

What are the steps to move my office?

Planning and organizing an office move should start with setting up your budget and determining your moving needs. Then you work on finding and hiring a moving company and working with them and your employees on a moving plan with set deadlines. For more details, see our comprehensive checklist above.

Ready to organize your office move?

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Save Money Moving Tips

This entry was posted in Boston Moving Company and tagged , on by .

You may have heard or read on numerous occasions that the entire process of moving house can be a really stressful experience – an event riddled with unexpected and chaotic turns and twists that can rarely be controlled.

And to make things even more challenging than they really are, you must definitely be aware of the fact that moving all of your possessions from one home to another is also a rather expensive business to start with.

Add high moving costs to the stress of relocation and you get a dangerous combination that should be handled with much care. It is no wonder then that everyone’s desperately looking for the cheapest way to move across country.

If you yourself are moving on a budget, then you either know or suspect how difficult the road ahead of you will be. But don’t despair as the following cheap moving tips, ideas and tricks have been designed with one single purpose in mind: to help you move for less and thus save hard earned money on your local or cross country move.

Ready to learn how to move cheaply?

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Control your moving expenses

To know how to move cheaply will prove very beneficial for you when it’s time to pay up the moving bill, but the entire moving saving idea should come from the creation of a relocation budget in the first place.

A personal moving budget will help you distribute your money properly among the tasks ahead of you, and more importantly – it will alert you when a specific job requires more financial resources to be completed. This way, you will have a much better control on your spending and will be able to apply minor fixes to make sure the money you have set aside in the beginning is enough.

Select the best time to move out

If you have a certain amount of flexibility about choosing your moving date, then use that unique chance as one of your major cheap moving strategies. If you book your move very early, your mover may be willing to give you a price discount for early booking. If you select your move-out day during the off-peak moving season (September-May), you’re likely to get a killer deal around 20-30% off the standard moving companies rates, or even more.

Another budget-friendly moving tip is to avoid scheduling your moving date on national holidays, weekends, and the beginning and end of a month.

Save time to save money

Time is money, won’t you agree? Probably the simplest cheap moving idea you can use to your advantage when moving house is to organize your time in a clever way so that you end up saving huge chunks of time. And, by freeing more time on your schedule, you’ll be able to do more work or maybe even have a deserving rest period.

Create a moving calendar to fully utilize every hour of every day so that Moving day won’t catch you unprepared. Consult regularly with that moving checklist of yours and in no time you’ll be saving money by saving time.

Find the cheapest rates available

There are a number of good ways to move cheaply, and the cheapest way to move long distance is to find and hire the services of an affordable cross country mover. Now, it’s no secret that that’s much easier said than done but if you do your homework right, you can do it.

Invest some time in hunting down long distance movers with excellent reputation, request accurate price estimates from each one of them, compare the moving quotes very carefully, and go with the company that has offered the best conditions in terms of price and additional services.

Move less stuff across the country

Of all the tips for moving on a budget you may ever get, the best money saving advice is as clear as day: move only the things you’ll use again in the near future and get rid of what’s left. It’s very simple, really – the overall weight of your shipment determines how much you’ll pay in the end.

So, if you haven’t used some items in more than a year or you have completely forgotten about their existence, why would you want to pay to ship to across country to another home? Sort out your unwanted items, de-clutter your home and pack only the things that make sense for you.

Sell your unwanted items to make money

Knowing how to save money when moving house is good but knowing how to make money before moving out is even better. You just must consider turning your unwanted stuff into cash – extra money that will fuel your moving adventure to a successful end.

Once you’ve made up your mind what to take with you, organize a yard sale for all the things you’re leaving behind. Also, you can sell those no longer needed items online through specialized websites such as Facebook Marketplace, Craigslist etc.

Either way, use the earned money towards your moving expenses.

Get moving boxes for free

You may find it a bit hard to believe but your biggest single expense when packing up your home will be the cardboard boxes. The good news for you is that out of all the cheap moving tips, ideas and tricks, the one about finding free moving boxes has been actually proven to work.

You don’t have to pay for your cardboard boxes, at least not for all of them. Get good second-hand cardboard containers from friends who have recently moved house or get them for the asking from local businesses which are required to recycle all the boxes they don’t need anyway. Just think of all the money you’ll save this way!

Don’t pay for most packing materials

Speaking of money saving tips, did you know that your home is probably full of packing supplies which you can effectively use as an alternative to the ones your movers will bring? They won’t have the same high quality as professional packing supplies, but at least they will be 100% free of charge.

Baskets, buckets, trash cans, suitcases, drawers, and bags as moving containers, and blankets, bed sheets, towels, socks and other pieces of clothing as wrapping and cushioning materials. Also, you are free to use newspapers as a padding material as long as you don’t use the newsprint directly over delicate items with even more delicate surface.

Pack all you can by yourself

Regardless of whether you’re still looking for the cheapest way to move short distance or you’ve already found the cheapest way to move long distance, it’s the arduous process of packing that will make the most difference price-wise.

If don’t own any special and valuable items that require individual packing services by professional packers (a piano, for example), then you may as well attempt to pack up your home by yourself (and a few loyal friends, of course). If you can somehow manage to not pay for professional packers, then you’re sure to save tons of money on your local or cross country move.

Explore your job relocation options

If you’re moving across country for work, then the company you work for may be willing to pay a certain amount towards your moving expenses. Sometimes, your company may choose to cover all of your relocation costs, which is the ideal job relocation scenario.

Either way, if you’re moving soon, don’t forget to at least bring up the issue and try to negotiate your full or partial moving cost compensation. It never hurts to ask, right?

See if you’re eligible for tax deduction

If you happen to be moving across country for a full-time job and your new work place will be located less than 50 miles from your new home, then it’s possible that you be eligible for certain tax deduction related to your packing, transportation and storage expenses. That’s a monetary bonus you should not refuse, especially when you’re desperately looking for the cheapest way to move out of state.

Keep all of your receipts and documents relative to the cross country move and, upon your arrival, get in touch with a qualified tax consultant to check your tax deduction eligibility.

Be thrifty right after the move

Needless to say, your top priority when moving to another house in another part of the country is to use proven cheap moving tips and money saving tricks to keep as many dollar bills as possible, both in your wallet and bank account. However, your efforts to make your move cheaper should continue during the immediate post-move period as well. If not, then your genuine attempts to find the cheapest ways to move across the country could have been wasted.

Resist the strong temptation to purchase new things for your new home right after you’ve moved in. The adrenaline of having moved house successfully may easily temp you to overspend. Don’t do it. Instead, wait awhile until you are 100% sure you actually need whatever it is that you intend to buy.

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Post Move Unpacking Tips

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You’ve arrived in your new place! You must feel so relieved! Moving is hard work, and it starts with planning your relocation. Chances are, you’ve been on a long journey already, and you finally see the light at the end of the tunnel.

And yet… There’s still more to be done.

Once you arrive in your new home, you just want to feel at home. We can’t blame you. But you’re surrounded by boxes and feeling overwhelmed. (We can’t blame you for that either, for the record.)

Luckily, there’s a strategy for unpacking after a move. With a bit of pre-planning, you’ll be able to unpack and settle quickly so you can relax in your new place. Unpacking Tips

Get Organized First

Moving day is a crazy time for everyone, and there’s little you can do about that. Between emptying your old place into the moving truck, tying up loose ends, unloading the truck into your new home, and all of the bits and pieces in between, it makes for a hectic (and tiring) day.

Hopefully, you labeled all of your boxes when you packed. Clearly labeling your boxes helps to ensure they make it to the right place in your new home. If you unpack the right boxes in the right place, you’ll find the whole process much more straightforward.

Clean Up

Your landlord or previous tenant may have cleaned the place before you arrived, but the most they technically need to do is clear it of any visible dirt. Before you unpack boxes, take a moment to do a bit of cleaning.

Grab the cleaning essentials: broom, all-purpose cleaner, rags, and paper towels. Give a quick clean to floors and surfaces in each room before you start on your unpacking project. You’ll feel much more at home knowing it’s free of any sign of the previous tenants.

Unpack the Essentials

Did you pack an essentials box? Hopefully, you followed one of our favorite bits of advice and packed a box (or two, or three) of your most essential items. That includes bed sheets, pillows, bath towels, toiletries, medication, pajamas, and a change of clothes and underwear. For some of us, the coffee pot and mugs are also essential items!

Unpacking your essential items first means you’re ready for a shower and a good night’s sleep when the time comes. It also saves you frantically digging through boxes and hunting for the things you need.

Prioritize Your Rooms

If the thought of unpacking an entire house leads to overwhelm, remember you’re not doing it all at once. Start with the most important rooms first, and go from there. More than that (and depending on how you labeled your boxes) start with the most important items in the most important rooms.

Generally speaking, we recommend starting with the bedrooms. Start by making your bed and move to the other areas of the room. Fill your drawers and closet so you can easily carry on with your daily life (such as getting dressed for work or the gym) without tearing boxes open.

Next, move on to the kitchen, living space, and home office if you have one. Once you’ve tackled all of your main rooms you can move on to the rest, such as the dining room, any other living room, and storage.

Declutter As You Go

While you’re unpacking, remember one thing: make sure you don’t create a mess while you go. Of course, you’ll empty boxes and need to find a place. But keep organized and declutter as you empty your boxes. You’ll thank yourself later, trust us. You may empty your boxes a little slower, but it’s best that you take your time and empty your belongings into their rightful place as you do.

Save money with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Free moving quotes.

Most Common Packing Mistakes

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Packing well is both an art and a science, and the people who hate packing (there are many) have forgotten this fact. Since many of us save our least favorite tasks for last, it’s no wonder that packing can quickly go wrong.

Most Common Packing MistakesPacking your things should never be an afterthought in your process of moving. It goes without saying that you need to pack smartly to protect your items in transit. You’ll also need to pack (and label) well so that unpacking is a breeze in your new home. The time you save in cutting corners comes back to you tenfold when it’s time to unpack, sort, and settle.

Here are some of the most common packing mistakes to look out for.


Whether you’re feeling a bit casual about the process or avoiding it as long as humanly possible, procrastination will come to bite you in the end.

You can follow all of the packing tips in the world, have all of your supplies together, and organize to a fault, but one thing is sure: if you delay to the last moment, all of your other preparations go out the window.

Start by assuming that you’re underestimating the time it will take you to pack. If you’re wrong, you’ll have bonus time left over. If you’re right, you’ll have given yourself ample time to pack without stress. Win-win, right?

This common packing mistake is so critical we could name it twice. Avoid procrastination, and the rest will more easily fall into place.

Winging It

Hand-in-hand with ample time is planning. Are you the breezy, in-the-flow, everything will work out in the end type? That’s great, for some things. When it comes to packing moving boxes, you need a bit more structure.

If planning and organization come naturally, you can skip this section. You’re probably already making lists, gathering necessities, and looking at a timeline leading to moving day. Keep it up!

For everyone else, take a note from the planners of the world. While it all may seem a bit neurotic, trust us: it will save you a lot of headaches. Going in without a plan may seem more comfortable at the outset, but inevitably things get missed, tasks forgotten, and you find yourself nearing moving day with a lot of stuff left on your plate.

Take the time to make to-do lists complete with dates to work toward. You’ll help ensure you don’t forget anything while saving yourself stress, time, and energy. Be sure to add the items you’re confident you’ll remember. You’ll either get a helpful reminder, or you’ll get an easy line to cross off.

Not Stocking Up on Supplies

When you get started with packing, make sure you have everything on hand. One of the worst things you can do in the packing process is to get on a roll, then have to stop and head out in search of more supplies.

Start with decluttering your home so you can get a good idea of what, exactly, you need to pack. Be discerning and sell, donate, or trash the things you don’t want, need, or use. There’s no sense in packing things that will just end up stashed in the back of closets or cupboards in your new home.

Once you’ve trimmed and organized your belongings, head out for all of your packing supplies. Sturdy boxes, quality packing tape, bubble wrap, foam sheets, and packing paper are a good place to start. Whatever you do: don’t forget the labels!

Labeling is crucial in the packing process. By clearly labeling your boxes (on multiple sides and the top, by the way), you’ll save yourself some time. Not only will you ensure they’re transported safely, your movers can also deliver the boxes to their appropriate rooms.

Packing Haphazardly

“I’m not going so far, this box will be okay.” Famous last words.

Don’t take for granted that your things will be safe in transit. Whether you’re moving down the block or across the country, you need to devote time and attention to how you pack your boxes. After all, moving day gets a bit hectic, and boxes do a lot of shifting between your current home and your new one.

Labeling helps tremendously (we did mention their importance, right?) but it’s no replacement for mindful packing. No need to overthink it and spend all of your time packing just so. Take the time to wrap your delicate items and use the right supplies for the right items.

Heavier items should go in smaller boxes. Lighter items such as linens, pillows, and clothing can go in larger ones. Specialty boxes are available for specific things, like dishes, glassware, and even wardrobe boxes for hanging clothes. Be deliberate about how you pack, and make sure your items arrive intact.

Save money with Pony Express Moving Services. Lower prices than traditional moving companies and you don’t have to drive! Free moving quotes.